What are the responsibilities and job description for the Administrative Assistant position at River Road Ready Mix Products Inc?
Description:
We are seeking a highly organized and detail-oriented Administrative Assistant to support our fast-paced ready-mix concrete company. This role requires a dedicated professional who can handle a variety of administrative responsibilities, coordinate office operations, and assist with project-related tasks.
If you are a fast learner with excellent organizational skills and a problem-solving mindset, we’d love to hear from you!
Key Responsibilities:
- Manage day-to-day administrative tasks to ensure smooth office operations.
- Perform data entry with accuracy and efficiency.
- Maintain and organize filing systems, both digital and physical.
- Prepare reports, spreadsheets, and presentations in Microsoft Excel and Word.
- Handle scheduling, correspondence, and communication with vendors, clients, and contractors.
- Assist with project coordination by tracking deadlines, documentation, and materials.
- Process invoices, purchase orders, and maintain records related to job costs and materials.
- Provide general administrative support to management and field teams.
- Maintain confidentiality and professionalism in handling sensitive business information.
- Previous experience in construction administration (preferred).
- Strong proficiency in Microsoft Office (Excel, Word, Outlook) (required)
- Proficiency in QuickBooks (required)
- Exceptional organizational and multitasking abilities.
- High attention to detail and ability to meet deadlines.
- Strong communication skills, both written and verbal.
- Self-motivated with the ability to work independently and adapt to changing priorities.
- Ability to thrive in a fast-paced, high-pressure environment.
Additional Attributes:
- Ability to prioritize tasks effectively and manage time efficiently.
- Strong problem-solving skills with a proactive approach to challenges.
- Fast learner, adaptable to new tools and processes quickly.
