Administrative Assistant

Job Title: Administrative Assistant at River Rock Academy IDS 

Location: Harrisburg, PA, 17104

Join River Rock Academy, a Pennsylvania Department of Education Approved Licensed Academic School and Private Provider, dedicated to empowering students in Grades 1-12 through transformative educational services. Our programs for Elementary, Secondary Special Education, and Alternative Education offer specialized instruction, test preparation, counseling, and social skills development. With individualized transition plans and a focus on stability and personal growth, we celebrate student success and foster an environment of trust and support, helping each student reach their full potential.

Why Join Us?

• Weekday Schedule – Work Monday through Friday with a consistent school-based schedule, no nights or weekends required. 
• Paid School Breaks & Time Off – Enjoy paid school breaks, holidays, and personal time off, ensuring time to recharge and reset. 
• Comprehensive Benefits– Access health, dental, and vision insurance, plus employer-paid short-term disability, life insurance, and flexible spending accounts (FSA/HSA). 
• Financial Perks– Benefit from a 401(k) retirement plan with up to 4% company match, plus employer-paid HSA contributions and life & disability insurance. 
• Professional Development– Advance your career with tuition reimbursement, mentorship programs, leadership training, and pathways to grow into teaching or behavioral health roles. 
• Supportive Team– Collaborate with educators, specialists, and therapists in a positive, inclusive environment with annual awards, Teammate Appreciation Week, and team-building events. 
• Make an Impact– Help students with special needs build life skills, confidence, and independence in a supportive school environment. 

Your Role as a Administrative Assistant:

• Student Records & Documentation – Maintain and update student folders, process paperwork, and manage mailings for reports, attendance, and notifications.
• Lunch & Attendance Tracking – Record student lunch payments, maintain daily meal reports, and ensure accurate attendance coding in PowerSchool.
• PowerSchool Management – Create and update student accounts, track tardiness/early dismissals, schedule transportation, and generate reports.
• Administrative Support – Assist the Campus Director with scheduling, reports, and general administrative tasks.
• Professionalism & Compliance – Maintain professional communication, follow workplace policies, and ensure timely, accurate documentation.
• Procedural Support – Assist the Campus Director in establishing proper paperwork procedures.
• Community Engagement – Foster positive interactions with customers and community members to support program growth.
• Program Knowledge – Utilize relevant SCM terminology in all restraint-specific documentation.
• Classroom & Lunch Coverage – Provide support as needed.
• Training & Compliance – Attend and complete SCM training, submit documentation promptly, and adhere to all program guidelines.

Required Qualifications:

• Possess a High School Diploma or GED.
• Posses a strong organizational, time management, oral/written communication, and computer application skills.
• Proficient in Microsoft Office and possess excellent phone skills.
• Familiar with PA Department of Education regulations.
• Self-motivated, detail-oriented, and capable of prioritizing tasks and making timely decisions.
• Capable of working at a desk and computer for extended periods.
• Maintain a professional appearance and demeanor.

Preferred (Nice to Have) Qualifications: 

• Prior experience with PowerSchool Student Information Software is preferred.
• Basic understanding of common behavioral disorders in children and adolescents.
• Ability to build effective relationships with students, parents/guardians, and multidisciplinary teams.
• Ability to perform non-violent crisis intervention techniques, including verbal and physical redirection of aggressive students.
• Able to react swiftly and physically intervene to prevent harm to students or others.
• Understand mental health services and support systems.
• Ability to assist in evacuating students during emergencies.

Ready to Make an Impact? Apply Today! 

At River Rock Academy, we are committed to diversity, inclusion, and creating a supportive, drug-free workplace. We welcome candidates from all backgrounds to apply. Join our team and help shape a brighter future for students with special needs!