What are the responsibilities and job description for the School Secretary position at River's Edge Academy Charter School?
Position Type :
Secretarial / Clerical / Secretary
Date Posted : 9 / 26 / 2024
Location : Grants Pass Campus
Date Available : 10 / 09 / 2024
School Executive Secretary
Position Purpose
Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.
Essential Functions
- Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
- Maintains the daily / weekly / monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
- Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
- Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
- Prepare purchase orders for the purpose of submitting to the school district's accounting / finance office.
- Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
- Assists visitors to the office, including students, parents, substitutes teachers, and others.
- Answers telephone calls, and provide information and assistance to callers.
- Distributes incoming mail appropriately; sends outgoing mail.
- Schedules appointments with students, parents and teaching staff or others as requested.
- Evaluates situations for the purpose of taking appropriate action and / or directing to appropriate personnel for resolution.
- Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
- Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and / or providing direction.
- Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
- Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.
Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.
Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
Travel Requirements
Limited travel to and from meetings may be required.
Knowledge, Skills and Abilities
Physical and Mental Demands, Work Hazards
Qualification Profile
FLSA Status : Non-exempt