Front Desk Receptionist/Administrative Assistant

We are seeking a reliable, professional, and detail-oriented Front Desk Receptionist/Administrative Assistant to join our law firm. This individual will serve as the first point of contact for clients and visitors, while also supporting our legal team with administrative tasks. The ideal candidate will thrive in a fast-paced environment and will be capable of multitasking, will have excellent computer skills, will demonstrate organizational skills and have effective communication skills. Must be able to work well independently and as part of a team of professionals.

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Primary Responsibilities

Reception Duties:

• Greet clients, visitors, and vendors in a professional and friendly manner.

• Answer and direct phone calls, take detailed messages, and route them appropriately.

• Assist in setting and confirming appointments and updating the office calendars accordingly.

• Handle inquiries about the firm and legal services offered by the firm, with professionalism and confidentiality.

• Assist with new potential client calls and obtain background information on potential legal matters.

Administrative Support:

• Open, sort, and distribute incoming mail; prepare outgoing mail, including using a postage machine.

• Assist with filing legal pleadings, correspondence, and other documents both electronically and in physical files.

• Create and maintain file labels, organize files, and ensure compliance with document retention policies.

• Maintain inventory of common office supplies and ordering as necessary.

Legal Support:

• Assist paralegals and attorneys in filing legal documents in accordance with court rules (including e-filing).

• Prepare simple correspondence and documents under the supervision of attorneys or paralegals.

• Maintain filing systems and ensure accurate records management.

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Qualifications

• Education: High school diploma or equivalent required; some college preferred; previous law firm or legal office experience preferred.

• Experience: Prior experience in a legal, executive, or other professional office is required. Prior experience answering phones and providing customer service in a fast-paced environment is required.

• Skills:

o Excellent communication and interpersonal skills.

o Strong organizational skills with attention to detail.

o Proficiency with office equipment (e.g., computers, phones, postage machine, scanner, copier, printer).

o Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with case management software Clio is preferred, but not required.

o Ability to learn and comply with legal filing procedures, including electronic court filing systems.

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Attributes

• Positive attitude and friendly demeanor.

• Present a professional appearance.

• Ability to handle sensitive and confidential information with discretion and sensitivity.

• Punctual, dependable, and able to manage multiple priorities in a busy office environment.

• Comfortable working independently and as part of a team.

• Willing to be flexible and adjust to the changing needs of the firm.

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Compensation and Benefits

• Competitive hourly wage or salary will be offered, depending upon skills and experience. Please refer to the job posting for pay range.

• Benefits offered are health insurance, dental insurance, Health Savings Account, Flex Account, 401(k) with company matching, paid time off, paid holidays and more. Such benefits are available based on firm policies and vesting schedules.

• Opportunities for training and career growth in the legal field, including training on software, attending firm lunch and learn sessions and attending continuing legal education trainings and other firm sponsored events.

Join us as we strive to create an inviting atmosphere for our clients while ensuring smooth operations in the office!

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To Apply

Please submit your resume, cover letter, and references to info@rivervalleylaw.com. Please include the words: "Front Desk Receptionist/Administrative Assistant" in the subject line.

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River Valley Law, PA is an Equal Opportunity Employer and welcomes applicants from all backgrounds to apply.

Job Type: Full-time

Pay: $16.00 - $18.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Required)

Language:

• English (Required)

Ability to Commute:

• Waite Park, MN 56387 (Required)

Ability to Relocate:

• Waite Park, MN 56387: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $19