BUSINESS OFFICE MANAGER

Job Type

Full-time

Description

The Business Office Manager at Miller Healthcare is responsible for overseeing the financial and administrative operations of the facility. This role includes managing billing, collections, payroll, and accounts payable / receivable, as well as ensuring compliance with all relevant regulations and policies. In addition, the Business Office Manager is responsible for supervising office staff, managing their schedules, and ensuring the efficient operation of the office. This position plays a critical role in maintaining the financial health of the facility and supports the overall business functions to ensure efficient and effective operations. Demonstrates flexibility with assignments within professional scope / duties / licensure.

Essential Duties

• Financial Management : Oversee the day-to-day financial operations, including billing, collections, and management of accounts receivable.
• Coordinates submission of PBJ to CMS and other time-sensitive reporting to HFS or IDPH as required.
• Budgeting and Reporting : Assist in the development of the facility's budget and prepare financial reports, including monthly, quarterly, and annual financial statements.
• Compliance : Ensure compliance with all federal, state, and local regulations, as well as organizational policies, particularly in relation to financial practices and record-keeping.
• Staff Supervision : Supervise and support business office staff, including hiring, training, and conducting performance evaluations. Ensure that office staff adhere to office protocols and procedures.
• Resident Billing : Manage resident billing processes, including admissions paperwork, insurance verification, and resolving billing inquiries from residents and families.
• Prepare patient estimates, pre-pay invoices, and perform time of service collections.
• Assists with Public Aid applications and recertification.
• Audits cash receipts and bank and lockbox deposits.
• Consistently maintains the assigned private pay (self-pay) accounts receivable>

120 days at 15% or less.

Non-essential Duties

Requirements

Experience / Education Requirements :

License or Certification Requirements :

Education : Essential :

Exposure / Sensory Requirements

Exposure to : Chemicals : Minimal

Video Display Terminals : Average

Blood and Body Fluids : Minimal risk

TB or Airborne Pathogens : Minimal Risk.

Sensory requirements (speech, vision, smell, hearing, touch) :

Speech : Needed for presentations / training, telephone communication, facilitate meetings, communication with residents, families, visitors..

Vision : Needed to read memos and literature, computer entry.

Smell : Helpful to note presence of electrical / fire safety.

Hearing : Needed for telephone communication, meetings, alarms and listening to employee concerns, emergency procedures.

Touch : Needed to write, do computer entry, filing.

Activity / Lifting Requirements

Average Hours per Week : 40

Shift : Days

Percentage of time during the normal workday the employee is required to :

Sit : 60%

Twist : 5%

Stand : 10%

Crawl : 0%

Walk : 5%

Kneel : 5%

Lift : 5%

Drive : 0%

Squat : 5%

Climb : 0%

Bend : 5%

Reach above shoulders : 5%

The weight required to be lifted each normal workday according to the continuum described below :

Up to 10 lbs : Frequently

Up to 20 lbs : Frequently

Up to 35 lbs : Frequently

Up to 50 lbs : Occasionally

Up to 75 lbs : Occasionally

Up to 100 lbs : Occasionally

Over 100 lbs : Occasionally

Describe and explain the lifting and carrying requirements. (Example : the distance material is carried; how high material is lifted, etc.) :

Carry equipment to activity areas, Usually 50 or less feet, carried waist high. Examples carrying chairs, boxes, table - waist high, lift resident to a standing position.

Maximum consecutive time (minutes) during the normal workday for each activity :

Sit : 60-90

Twist : 5

Stand : 10

Crawl : 0

Walk : 10-30

Kneel : 5

Lift : 5

Drive : 0

Squat : 5

Climb : 0

Bend : 5

Reach above shoulders : 5

Repetitive use of hands (Frequency indicated) :

Simple grasp up to 10 lbs. Normal weight daily

Pushing & pulling Normal weight daily

Fine Manipulation : Computer entry, phone dialing, writing, using calculator, filing.

Repetitive use of foot or feet in operating machine control : None

Environmental Factors & Special Hazards

Environmental Factors (Time Spent) :

Inside hours : 8

Outside hours : 0

Temperature : Normal Range

Lighting : Average

Noise levels : Average

Humidity : Normal Range

Atmosphere : Special Hazards :

Protective Clothing Required : None

Salary Description

49,192.00 - $59,009.60

Salary : $49,192 - $59,010