Onsite Recruiting Coordinator

Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 

As an Onsite Recruiting Coordinator at Rivian, you will play a crucial role in ensuring a seamless recruitment process while creating an exceptional experience for candidates and stakeholders alike. This position involves managing all aspects of interview scheduling, coordinating candidate travel, and being onsite to provide hands-on support when candidates visit. You will act as the primary liaison between candidates, hiring managers, and the recruiting team, proactively addressing challenges and improving processes to meet the needs of a dynamic and fast-paced organization. The ideal candidate will possess outstanding organizational skills, a passion for problem-solving, and a commitment to maintaining Rivian’s high standards for candidate engagement.

• Coordinate and schedule interviews, including manager screens, panel interviews, and follow-ups.
• Manage interview logistics, including creating virtual meeting links, reserving rooms, providing snacks/lunch, and ensuring smooth communication with interviewers.
• Arrange and oversee candidate travel accommodations, ensuring schedules and itineraries are clear and efficient.
• Serve as the primary point of contact for candidates coming onsite, guiding them through the recruitment process with clear communication and responsiveness.
• Be onsite 5 days a week to support candidates during their visits, ensuring a positive and professional experience.
• Gather and organize interview feedback from panel members to support hiring decisions.
• Identify and implement process improvements to enhance efficiency and candidate satisfaction.
• Provide support with any onsite recruiting/sourcing events or miscellaneous needs of Talent Acquisition team.  
• Contribute to projects including but not limited to candidate sourcing, reporting, and ad-hoc projects.

• Previous experience in a recruiting coordinator or similar administrative role.
• Exceptional organizational skills with a keen attention to detail.
• Excellent verbal and written communication abilities.
• Ability to prioritize and manage multiple tasks in a high-pressure environment.
• Proficiency with applicant tracking systems (ATS) and scheduling tools.
• Strong problem-solving skills and a proactive, solution-oriented approach.
• Ability to build strong relationships with candidates and internal stakeholders.

Salary Range Irvine-Based Applicants: $30-$37/hr. (actual compensation will be determined based on experience, and other factors permitted by law).

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

Candidate Data Privacy

Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

Please note that we are currently not accepting applications from third party application services.

Salary : $30 - $37