What are the responsibilities and job description for the Office Manager/Executive Assistant position at Rivus Pharmaceuticals?
Job Summary:
Rivus Pharmaceuticals is seeking a proactive and detail-oriented Office Manager/Executive Assistant to manage our office's daily operations. This role requires a dynamic individual who excels at multitasking, thrives in a fast-paced environment, and is committed to ensuring the smooth functioning of the office.
Responsibilities:
- Support executives with confidential and time-sensitive tasks and projects, which may include filtering communications and escalating important matters.
- Assist with Board of Directors meetings, prepare materials, and perform other tasks as needed.
- Schedule and coordinate meetings and communications with internal and external stakeholders, including Board of Directors and investor meetings.
- Track and reconcile expenses, credit card receipts, and other financial documents.
- Manage day-to-day office operations to ensure a productive and organized work environment.
- Maintain and order office supplies, manage vendor relationships, and coordinate with IT and Facilities.
- Develop and enforce office policies and procedures to enhance operational efficiency.
- Serve as the primary point of contact for office-related issues.
- Organize and maintain digital and physical filing systems.
- Collaborate with departments to ensure smooth operations across the organization.
- Assist in supporting employee initiatives and programs.
- Liaise with IT on office technology, software tools, and troubleshooting technology issues.
- Assist with Legal operations and contract management, including sending out form Confidentiality Agreements and Consulting Agreements, maintaining certain tracking records for Consulting Agreements, and arranging DocuSign envelopes.
Qualifications:
- A bachelor’s degree or equivalent work experience is preferred.
- Minimum of 3-5 years in office management or executive assistant roles.
- Exceptional organizational and multitasking abilities.
- Proficiency in Microsoft Office Suite, Smartsheet, and video conferencing tools.
- Strong written and verbal communication skills.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Discretion and professionalism in handling sensitive information.
- Positive, solution-oriented attitude and strong interpersonal skills.
- Comfortable and experienced in navigating the unique challenges of a startup environment.
Level & Benefits:
- The base salary range for this role is $110,000 - $145,000. Exact title and compensation may vary based on skills, experience, and education.
- We offer an excellent benefits program, including Medical, Dental, and Vision plans, company-paid holidays, and more!
About Rivus Pharmaceuticals:
Rivus Pharmaceuticals, Inc., a leader in mitochondrial biology, is dedicated to improving
metabolic health by advancing a new class of investigational therapies called Controlled
Metabolic Accelerators (CMAs). Rivus’ lead CMA is the investigational small molecule HU6 in clinical development to treat obesity-related heart failure with preserved ejection fraction (HFpEF), metabolic dysfunction associated steatohepatitis (MASH)/metabolic dysfunction associated steatotic liver disease (MASLD) and Type 2 diabetes. For more information, please visit www.rivuspharma.com.
Salary : $110,000 - $145,000
