What are the responsibilities and job description for the Payroll Administrator position at RJ Lawn & Landscape?
Job Description: Payroll Specialist
Position Overview:
We are seeking an energetic & detail-oriented Payroll Specialist to join our team. The ideal candidate will ensure accurate and timely processing of payroll, manage benefit plan offering/signups, and support HR-related tasks such as work comp claims. This role requires a high level of confidentiality, attention to detail, and the ability to adapt to new technology.
Key Responsibilities:
- Payroll Administration:
- Post employee time and make adjustments in integrated software.
- Process a parallel run payroll in integrated software and 3rd party processor on a biweekly basis.
- Enter payroll journal entries in integrated software biweekly.
- Track PTO time in software and post accruals.
- Submit and process retirement plan contributions (employee and company match) biweekly.
- Benefits Management:
- Oversee and facilitate onboarding for benefit offerings.
- Provide notifications regarding benefit updates.
- Facilitate annual open enrollment periods.
- Compliance & Reporting:
- Prepare annual 1099s and 1096s.
- Submit background checks to 3rd party processor monthly.
- Complete employment verifications and file employee paperwork as needed.
- Claims & Incident Management:
- Submit and handle workers’ compensation claims.
- Oversee and file safety incident reports.
- Manage and file insurance claims (GL/liability/auto).
- Oversee and file unemployment claim responses.
- HR Support:
- Add new employees to payroll systems.
- Start employee files and complete I-9 forms electronically.
- Complete special projects as assigned.
Qualifications:
- Proven experience in payroll processing and HR administration.
- Strong understanding of payroll and benefits regulations.
- Exceptional organizational and time management skills.
- Ability to handle sensitive information with discretion and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel) and payroll software.
- Strong communication and interpersonal skills.
Work Schedule:
This is a full-time position. Regular working hours are 8:00 AM to 5:00 PM
Compensation:
Annual salary range: $52,000 - $65,000.
Benefits package including health, vision, and dental insurance, retirement options, PTO, paid holidays, and professional development.
Application Process:
Interested candidates are invited to submit their resume and cover letter to Nick Paoli, Chief Culture Officer, 515.782.8405, paolin@rjlawnandlandscape.com.
Salary : $52,000 - $65,000