Executive Administrative Assistant

We seek a highly organized and proactive Executive Assistant to support our CEO in a fast-paced and dynamic environment. This position involves assisting with both business and personal duties. The ideal candidate will possess exceptional communication and multitasking skills and the ability to manage schedules, coordinate meetings, and handle confidential information discreetly. This role requires a strategic thinker who can anticipate the CEO's needs while maintaining high professionalism.

The Executive Assistant will manage the CEO's calendar, prepare reports, and facilitate effective communication across departments. Additionally, the candidate must be available to be on-call after hours and on weekends to address any emergencies or urgent matters that may arise, demonstrating a commitment to supporting the CEO and the organization's goals.

We need someone who is technologically savvy, possesses strong computer skills, and can adapt to various software. Proficiency in Excel, PowerPoint, and Word is essential. If you are detail-oriented, adaptable, and thrive in a high-pressure environment, we encourage you to apply and become an integral part of our executive team!

Candidates must reside in close proximity to Parsippany, New Jersey. Please be aware that this position is not remote.

About the Company:

Join the Nation's Top Private Money and NON-QM Mortgage Lender! We provide our loan officers with 100% direct organic daily leads tailored to enhance your success. Our proven model includes lead generation, state-of-the-art CRM, comprehensive hands-on training, and the industry's largest library of Nationwide Niche Mortgage Programs. We specialize in various types of mortgages, including Hard Money, Private Money, NO DOC Loans, DSCR, NON-QM, Soft Money, Fix & Flip, Commercial, and more.

We are looking for someone who is:

• A self-starter
• Eager to work and learn
• High aptitude for problem-solving
• Hyper-focused and able to fully complete assigned tasks
• Meet all deadlines on time
• Strives for excellence and highest attention to detail
• Passionate about company success
• A team player and teachable
• Excellent communication skills
• Strong organizational skills
• Up to date with the latest Technology and Software
• A fast learner with a willingness to adapt when needed

Responsibilities:

• Provide high level administrative support to the CEO
• Work directly with the CEO to manage daily activities and scheduling.
• Responsible for keeping the CEO running smoothly and functioning optimally.
• Task, Time, and Calendar Management of the CEO and the Business Activities
• Tremendous FOLLOW-UP SKILLS and ATTENTION TO DETAIL on everything you touch.
• Read and prioritize all incoming communication, ensuring deadlines are met, questions are answered, and requests are addressed.
• Responsive and Incredible Researcher of Information - FAST
• Extremely Well-written Individual
• Perform data entry and maintain accurate records
• Proofread documents for grammar, spelling, and formatting errors
• Attention to detail is critical. Must be able to identify issues and address them appropriately.
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Handle confidential information with discretion
• Familiarity with office equipment (e.g., printers, scanners) and software (e.g., DocuSign)
• Assist with phone systems and handle incoming calls
• 24/7 Mindset- Always available, maintain a 24/7 mindset, and be consistently available without reservation. They should be prepared to field calls from the CEO and conduct errands outside regular hours, as needed.

Preference:

• 5 years of experience in administrative assistance at the executive level
• Manage and maintain the CEO's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements
• Manage office supplies and equipment inventory

· Ability to handle multiple tasks and prioritize effectively

· Strong computer literacy, including proficiency in email management and internet research

• Focused and dedicated to achieving results
• Knowledge of account receivables and account payables
• Comfortable in a high-paced environment

Education and Certification Requirements:

• Experience in Personal assistant experience (required)
• Bachelor’s Degree (required)

Job Details:

· Job Type: Full-time

· Schedule: Monday to Friday

· Ability to commute/relocate: Parsippany, NJ. On-Site position. Reliably commute or planning to relocate before starting work (required)

· Work Location: In person (required)

· Language: English (required)

Join our team as an Executive Assistant where you can make a meaningful impact on the lives of our clients while advancing your career in the mortgage industry!

Job Type: Full-time

Pay: $53,943.40 - $70,483.84 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• On call

Work Location: In person

Salary : $53,943 - $70,484