What are the responsibilities and job description for the Office Administrator - Part Time position at RM LUCAS CO?
Job Details
Office Administrator - Part Time
Summary: The Office Administrator will be responsible for & coordinate general office duties and operations while providing clerical & administrative support to management.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
- Performing clerical tasks such as directing incoming phone calls to the appropriate party, responding to emails and mail distribution.
- Managing and ordering general office supplies.
- Place purchase orders for materials in SAP as directed by the purchasing team.
- Support the sales and executive teams when we have visitors.
- Welcoming & directing visitors when they arrive.
- Prepare and distribute presentations for select meetings and events.
- Support the HR Department as needed with reports, org charts, filing and slide decks for key meetings.
- Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files.
- Recordkeeping of shipping documentation to support Finance & Accounting teams invoice process.
- Support SLT (Senior Leadership Team) & other department heads.
- Providing administrative support to various departments
- Performs other related duties as assigned.
Other duties:
- Perform various operations related to purchasing in SAP.
- Projects and duties as required by company executives.
Qualifications
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong analytical and decision-making capabilities
- Strong supervisory and leadership skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to function well in a high-paced and at times stressful environment.
- Basic understanding of how to operate standard business equipment.
- Ability to operate a switchboard.
- Previous material buying experience
Education/Experience:
- High school diploma or equivalent required; Associate degree in office administration or related field preferred.
- At least three years of administrative and clerical experience required.
Computer Skills:
Advanced proficiency with Microsoft Office Suite Products, i.e. Word, PowerPoint, and Excel, SAP experience a plus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Hours Expectation and Pay:
- Part Time Hours Expectation Per Week: 25-29 hours
- Pay Range: $20 to $24.50/hour - commensurate on experience
Benefits Provided:
- 401 (K)
- 401k (K) Matching up to 4%
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance & AD&D
- Short Term Disability
- Paid Time Off
- 12 Holidays
Salary : $20 - $25