What are the responsibilities and job description for the Accounts Receivable Specialist position at RoadSafe Traffic Systems?
Title: Accounts Receivable Specialist
Classification: Non-Exempt
About The Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60 branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.
Position Summary
The Accounts Receivable Specialist is responsible for daily data entry and application of payments, as well as preparing and reconciling billing for various projects. The ideal candidate will possess strong organizational and communication skills and be comfortable working in a construction office environment. This position requires a detail-oriented and motivated individual with the ability to work independently while also collaborating with a team.
Requirements/Skillset
We are an Equal Employment Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, gender, national origin, disability, or veteran status.
Classification: Non-Exempt
About The Organization
RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60 branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees.
Position Summary
The Accounts Receivable Specialist is responsible for daily data entry and application of payments, as well as preparing and reconciling billing for various projects. The ideal candidate will possess strong organizational and communication skills and be comfortable working in a construction office environment. This position requires a detail-oriented and motivated individual with the ability to work independently while also collaborating with a team.
Requirements/Skillset
- Minimum of three years of billing experience required.
- Strong written, verbal, and interpersonal communication skills.
- Ability to effectively communicate with co-workers at all levels (entry to executive).
- Highly meticulous with strong organizational and prioritization abilities.
- Ability to meet deadlines and work in a fast-paced environment.
- Comfortable working in a face-to-face construction office setting.
- Proficiency in Microsoft Word, Excel, and related programs.
- Flexible availability (Days, Nights, Weekends).
- Willingness to work overtime, especially during the first two weeks of each month for closing processes.
- Enter and apply deposits for multiple branches via in-house scanning of checks.
- Apply electronic payments from various client-sourced sites.
- Maintain and input daily worksheets in TCR software for weekly billing.
- Reconcile quantity and payment discrepancies to ensure accuracy.
- Prepare weekly Railroad and Utility billing using TCR software.
- Enter weekly utility billing and project data into the system.
- Review and process daily timesheets, weekly per diems, and equipment usage reports.
- Assist with the weekly review of payroll timesheets.
- Process purchase order (PO) entries and receiving as required.
- Maintain and organize records on all billing activities, reports, forms, and related materials.
- Ensure all backup data is stored appropriately for future billing needs.
- Conduct online ordering for office supplies.
- Provide excellent customer service by answering, redirecting calls, and conveying messages.
- Perform additional work-related duties as assigned.
- Accurately enter and apply payments received from various sources.
- Maintain consistent and up-to-date billing records for multiple branches.
- Collaborate with team members to resolve discrepancies and ensure timely processing of payments.
- Assist in payroll and financial reconciliation activities as needed.
- Maintain an organized system for records and document management.
- Provide administrative support, including document preparation, faxing, copying, and filing.
- Communicate effectively with internal and external stakeholders to resolve billing inquiries.
We are an Equal Employment Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, gender, national origin, disability, or veteran status.
