Payroll Manager

• Position Type: Classified District Support Staff/Payroll Specialist
• Date Posted: 1/29/2025
• Location: District Office
• Date Available: 02/17/2025
  
  

PAYROLL MANAGER

DEFINITION

Maintains day-to-day oversight of all payroll related functions. Performs and supervises all activities necessary to payroll, while serving a 1,000 employee base. This role will report directly to the CFO and will supervise the payroll generalist. The payroll manager will be responsible for planning, organizing, and controlling all aspects of the District’s payroll function. This includes, but is not limited to, administrative duties involving the development and maintenance of payroll systems, internal controls and records, and the supervision of the day-to-day processing operations and related accounting entries. This individual will assure that pay is processed on time, accurately, and is in compliance with Internal Revenue Service, Colorado Department of Education, Social Security Administration, and Department of Labor within the School District’s payroll function.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Chief Financial Officer.

Primary Duties

• Process, review, validate, and balance monthly gross to net pay calculations, ensuring the timely and accurate distribution of pay and deductions;
• Implement, maintain, and review payroll-processing systems to ensure timely and accurate processing of payroll transactions, including but not limited to, salaries, benefits, garnishments, taxes, and other deductions;
• Ensure accurate and timely processing of payroll updates, including reviewing information on new hires, terminations, and pay rates changes;
• Ensure accurate and timely reporting of all payroll taxes and funding;
• Ensure compliance and adherence of federal, state, and local laws, including following best practice methodology;
• Facilitate audits by providing records and documentation to external auditors. Prepare salary and benefits information for annual audit and tax return preparations;
• Prepare and maintain accurate records and reports of payroll transactions;
• Identify and recommend updates to payroll processing software, systems, policies and procedures;
• Works in conjunction with Human Resources to ensure accurate employee payroll deductions based on enrollments;
• Oversee payroll reconciliations to General Ledger and other financial accounts;
• Review, reconcile and distribute W-2s and payroll tax reporting filings per IRS regulations.
• Interact with external agencies (PERA, IRS, health benefit provider, etc.) in regards to accuracy of transmission and monitoring of payroll benefit files as part of the payroll process;
• Complete salary, benefits, and other related surveys and census reports;
• Review and analyze changes to federal and state laws pertaining to payroll processing and reporting;
• Supervises, trains, and evaluates payroll personnel
• Coordinate workflow and procedures between payroll and Human Resources
• Performs all other duties as assigned
  
  

Qualifications

Knowledge of:

• Payroll and benefits reporting, including tax reporting
• Payroll software and software management
• Employee management
• Chart of accounts coding and basic accounting
• English usage, spelling, grammar and punctuation
• Modern office procedures and methods
• Knowledge of Google Docs, spreadsheets, and Excel
  
  

Ability To

• Analyze, reconcile and balance payroll.
• Understand complex software systems and recommend efficient and effective process solutions.
• Identify problems, assess alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Interpret and apply District policies and procedures
• Operate and use modern office equipment including a computer and various software packages
• Communicate clearly and concisely, both orally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Strong organizational and analytic skills and strong attention to detail.
• Ability to multi-task and juggle management of several high-priority projects in parallel.
  
  

Experience & Training Guidelines

Education: Bachelor’s degree or equivalent work experience required from an accredited college or university with major coursework in Accounting, Business Administration, Human Resources, and/or related field.

Experience: A minimum of five (5) years of progressive payroll and/or benefits administration experience. Certified Payroll Professional designation preferred. Qualified candidates should have extensive knowledge with internal controls and preparing, balancing, and processing payroll taxes; with a strong preference for candidates with Infinite Visions payroll module; thorough knowledge of Gross to Net Payroll and General Accounting Principles and working knowledge of Wage and Hour and Taxation requirements. Prior work with school district salary schedules and hourly time keeping is highly desired.

LOCATION AND WORKING CONDITIONS

Location: The position is located at the Carbondale District Office.

Working Conditions: While performing the duties of this job, the employee regularly works inside. Office environment with exposure to computer screens and use of a keyboard. The employee is frequently required to sit, walk, and stand. Occasional lifting of 25 pounds or less. The noise level is usually moderate with many interruptions.

SALARY RANGE AND DAYS WORKED

Salary range: $72,295.77 - $89,554.27 depending on experience

Employee Status: Exempt

Work schedule: M - F, 8 hours/day

Days worked: 252 days/year (with paid personal time, paid vacation days, and paid time off for holidays and district non-work days such as during winter break and spring breaks)

Benefits: The Roaring Fork School District offers full district paid employee health benefits as well as voluntary vision, dental, and dependent coverage. Other benefits include: paid personal time, paid parental leave for mothers and fathers, a robust retirement plan under Colorado PERA with a district contribution of over 20% of an employee’s wages each month, Employee Assistance program and access to discounted ski passes and other community benefits.

With 13 schools and 5,600 students, the Roaring Fork School District is located in the culturally vibrant and naturally stunning Roaring Fork Valley serving the communities of Glenwood Springs, Carbondale, and Basalt. A highly competitive and progressive salary schedule; access to our affordable housing program; and a culture of self-care and well-being. We believe diversity is a strength, and our staff makes a real difference for our students who come from different ethnicities, cultures, and socio-economic backgrounds.