What are the responsibilities and job description for the Office Manager position at Robbins Recruiting?
Robbins Recruiting has partnered with a fast-growing startup specializing in plumbing supplies. They are committed to providing high-quality products and excellent customer service while fostering a collaborative and efficient work environment. As they scale operations, they are seeking a proactive and detail-oriented Office Manager to oversee administrative, financial, and operational functions.
Position Overview
The Office Manager will play a critical role in ensuring the smooth day-to-day operations of the business. This position requires expertise in QuickBooks, Accounts Payable (AP), Accounts Receivable (AR), invoicing, and general administrative support. The ideal candidate is highly organized, tech-savvy, and comfortable working in a fast-paced startup environment.
Key Responsibilities:
Financial and Accounting Support
Manage QuickBooks for bookkeeping, financial tracking, and reporting
Oversee Accounts Payable (AP) and Accounts Receivable (AR), ensuring timely payments and collections
Process invoices, reconcile vendor statements, and handle billing inquiries
Prepare financial reports and assist in budget tracking
Coordinate with external accountants and tax professionals as needed
Office Administration and Operations
Maintain organized records of company documents, contracts, and transactions
Order office and warehouse supplies, ensuring cost-effective purchasing
Manage vendor relationships and negotiate pricing/contracts
Assist with payroll processing and employee expense reimbursements
Optimize supply chain, inventory management, and administrative efficiencies
Customer and Vendor Relations
Handle customer inquiries regarding invoices, payments, and account status
Coordinate with suppliers and vendors to ensure seamless inventory management
Support the sales team with order processing and fulfillment
Ensure a seamless customer experience ands hared vendor relationships
General Business Support
Assist with HR functions such as onboarding new employees and maintaining records
Ensure compliance with company policies and local regulations
Identify opportunities for process improvements to increase efficiency
Qualifications and Skills:
3 years of experience in office management, bookkeeping, or a similar role
Proficiency in QuickBooks (Online or Desktop) is required
Strong understanding of AP/AR, invoicing, and general accounting principles
Excellent organizational and multitasking skills
Ability to work independently and adapt to a startup environment
Strong written and verbal communication skills
Experience in the plumbing supply, construction, or wholesale distribution industry is a plus but not required
Why Join?
Opportunity to be part of a growing startup with a collaborative team
Competitive compensation
Flexible environment with privately held organization
A dynamic work environment where your contributions make a direct impact
