Accounts Payable Coordinator

Salary: $24.00 to $30.00 hourly

Description

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable Coordinator to join our client’s team on a temporary basis, with the opportunity to go permanent. This role is responsible for processing invoices, managing vendor payments, and providing administrative support. The ideal candidate will have experience with accounts payable functions and general office administration.

Key Responsibilities

Accounts Payable:

• Sort invoices into categories.
• Process weekly invoices, verifying details and codes are correct
• Print and distribute weekly checks.
• Retrieve invoices from the AP email, code, scan, and enter them into pending approval.
• Review approved invoices, verify changes, and transfer them from pending status to open files for scheduled payment.
• Prepare payments by pulling approved invoices, printing checks, and attaching check stubs for signatures.
• Mail checks and file backup documents appropriately.
• Respond to vendor emails and inquiries.
• Reconcile vendor statements with QuickBooks; investigate discrepancies and request missing invoices.
• Monitor Wex card transactions and match receipts to statements.
• Process tax adjustments and ensure timely payments to NYS.
• Assist the Project Administrator with copies of checks needed for billing purposes.
• Support Project Managers by providing copies of invoices or tickets needed for vendor collection calls.
• Complete and submit credit applications for vendors.
• Maintain and update the tax direct spreadsheet.
• Provide tax-exempt certificates to vendors upon request.
• Enter and process payments for monthly leases and rent.
  
  
  

Office Administration

• Open and distribute mail.
• Review and distribute hired packets for accuracy.
• Answer and direct phone calls to appropriate personnel.
• Greet visitors and manage front desk responsibilities.
• Order office supplies for first-floor offices and the maintenance shop.
• Distribute job applications to walk-in applicants.
• Assist the CFO with special projects as needed.
  
  
  

Requirements

Qualifications & Requirements:

• Strong verbal and written communication skills.
• Highly organized with keen attention to detail.
• Reliable, trustworthy, and able to work both independently and as part of a team.
• Positive and professional demeanor.
• Understanding of general accounting principles, including debits and credits.
• Ability to multitask and manage multiple responsibilities effectively.
• Legal authorization to work in the United States.
• Ability to perform job duties with or without reasonable accommodation.
  
  
  

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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