Administrative Assistant

Job Description

Job Description

We are currently seeking an organized and dedicated individual for a Contract Administrative Assistant position, primarily responsible for scanning documents within a detail oriented CPA firm in Louisville Ky. This role is essential to maintaining proper digital records of important financial materials and contributing to the efficacy of various projects and tasks. Responsibilities : Scan various documents including receipts, invoices, balance sheets, tax forms, and other related financial documents following company protocols. Maintain a highly organized, up-to-date digital filing system to ensure that all scanned documents are easily accessible. Perform data entry tasks, such as entering information from scanned documents into appropriate databases. Review and edit scanned documents to ensure that they are clear and accurately represent the original document. Assemble and prepare documents for scanning - including removing staples / binder clips, repairing torn paper, etc. Carry out general administrative duties as required, such as maintaining office equipment and ordering supplies. Coordinate with team members and handle queries related to document management. Uphold security and confidentiality of company and client information.High school diploma or equivalent required. Previous experience in an administrative or clerical role. Experience within a CPA firm or other financial setting would be a plus. Proficiency in using office equipment, such as scanner and printer, and experience with document scanning and digital filing systems. Proficient in Microsoft Office Suite, especially Excel, and comfortable learning new databases and software as needed. Strong attention to detail and high level of accuracy. Excellent time management skills with the ability to prioritize tasks effectively. Ability to handle confidential information with discretion. Strong written and verbal communication skills.