Administrative Coordinator

Job Description

Job Description

We are seeking an Administrative Coordinator for a role based in Tampa, Florida. The individual will play a crucial role in our operations, ensuring smooth coordination of tasks, maintaining effective communication, and providing accurate reporting. This opportunity offers a short-term contract employment opportunity in our dynamic industry.

Responsibilities :

• Efficiently handle customer credit applications and ensure accuracy
• Maintain and update item authorization lists and EDI item cross-references
• Monitor and manage store inventory and orders, making necessary adjustments
• Verify and comply with Must Arrive by Date (MABD) requirements
• Communicate PO edits and invoice confirmations with relevant parties
• Aid Sales Consultants with issues related to item inventory and orders
• Use OMS for PO validation and monitor the void tracker
• Review backordered items on POs and coordinate with Chain Exec or supervisor
• Add new items, item numbers, and vintages to the authorization list
• Ensure accurate customer credit records are maintained
• Review on-hand inventory at store level to eliminate voids
• Process and communicate all tasting details to the Sales Consultant.
• Demonstrated proficiency in Sales and Data Entry
• Comprehensive understanding of Office Functions
• Ability to generate detailed Reporting using Microsoft Excel
• Experience in conducting Training sessions
• Strong skills in Planning and Compliance
• Familiarity with Invoice Review
• Proficient in Microsoft Outlook
• Experience in handling Deliveries
• Ability to create Video Adjustments
• Strong Prioritization skills
• Experience in managing Authorizations
• Onsite Coordination skills
• Proficiency in using Zoom for virtual meetings
• Ability to create and use Templates
• Experience in creating Validation Plans
• Proficiency in using Pivot Table in Excel
• Excellent Written Communication skills
• Experience in Replenishment of office supplies