What are the responsibilities and job description for the Administrative Coordinator position at Robert Half?
Job Description
Job Description
We are offering a short term contract employment opportunity for an Administrative Coordinator in the Property Management industry. Based in Loveland, Colorado, United States, the role involves managing administrative functions and providing technical and clerical support to a maintenance department.
Responsibilities :
- Oversee the office administration tasks related to the maintenance department.
- Collaborate with the Maintenance Supervisor to ensure all properties meet the established quality standards for occupancy.
- Contribute to the development of the annual maintenance and vacancy budgets alongside the Maintenance Supervisor.
- Verify that subcontractors provide necessary documentation such as general liability insurance and maintain a database of these documents.
- Assist in identifying and prioritizing long-term capital needs for each complex, including work achievement estimates.
- Coordinate all aspects of the purchase order process.
- Support maintenance technicians with time entry.
- Handle all material orders requested through vendors, verify billing and received materials, and make necessary corrections with vendors.
- Aid in the preparation and distribution of all vendor contracts.
- Train maintenance technicians on relevant administrative tasks.
- Manage the entire work order process, including receiving, recording, tracking, urgency determination, staff assignment, and materials needed.
- Generate reports and spreadsheets for the organization.
- Complete and submit required regulatory agency forms.
- Proven experience in handling inbound calls, demonstrating excellent telephone etiquette
- Proficiency in calendar management, able to schedule and organize meetings efficiently
- Exceptional communication skills, both written and oral, for effective interaction with team members and clients
- Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience in maintenance management, possessing the ability to coordinate and oversee property repairs and improvements
- Previous experience working in an administrative office, showing familiarity with office functions and procedures
- Demonstrable ability to manage various office functions, ensuring smooth day-to-day operations.
