Administrative Coordinator

Salary: $25.00 to $26.00 hourly

Description

Event Coordinator

We are offering a 3 to 4 month employment opportunity for an Administrative / Event Coordinator based in LONE TREE, Colorado. The role primarily revolves around event coordination within our operations. The chosen candidate will be in charge of client communication, event planning, and administrative tasks to ensure smooth and efficient event execution. This position is Tuesday through Saturday from 9am - 6pm, with the occasional need for a flex schedule to work later in the evenings, with a later start time on those days.

Responsibilities

• Communicate effectively with clients, managing their needs and expectations for events.
• Coordinate daily event activities, including the provision of necessary amenities for attendees.
• Handle the planning and scheduling of upcoming events, including liaising with vendors such as caterers.
• Send and follow up on detail-oriented emails to clients for event specifics and arrangements.
• Utilize online tools to input event-related information, such as work orders for janitorial staff or room setup.
• Develop and execute floor plans for events using specific software tools.
• Coordinate security measures for events, including door access control and on-site security presence when necessary.
• Maintain a comprehensive calendar of events, with careful cross-referencing and updating of new additions.
• Provide front desk assistance, offering a welcoming and helpful presence for visitors.
• Document events through photography and upload images to designated storage platforms.
• Dispatch post-event correspondence, including thank you emails, with occasional personalized notes.
• Monitor and track work order costs using Excel.
  
  
  

Requirements

• Proficiency in answering inbound calls, demonstrating excellent communication skills.
• Proven experience in calendar management, ensuring schedules are organized and up-to-date.
• Exceptional communication skills, both verbal and written, to effectively liaise with team members and clients.
• Experience in event planning, capable of organizing and coordinating various activities.
• Strong customer service skills, dedicated to resolving queries and improving customer satisfaction.
• Previous experience in administrative assistance, able to support the team with various tasks and projects.
  
  
  

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit

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