Administrative Specialist

We are seeking a versatile and highly motivated Administrative Operations Specialist to join our client dynamic team at a transportation technology company in its start-up phase. As a key member of their back office operations, this role will require a proactive "jack-of-all-trades" approach and the ability to thrive in a fast-paced, evolving environment. The ideal candidate is flexible, detail-oriented, and comfortable taking on a variety of tasks to help drive the success of the organization.

Key Responsibilities:

Administrative Support:

• Manage day-to-day office operations, including scheduling meetings, maintaining records, and coordinating communications.
• Prepare and organize internal documents and reports to support management.
• Assist with expense tracking, invoice processing, and budget preparation as required.

Operations Assistance:

• Provide hands-on support across various departments, including logistics, customer service, and technical teams as needed.
• Ensure smooth workflows and troubleshoot any operational challenges.
• Coordinate vendor relationships, office supplies, and other external services.

Project Management:

• Participate in key initiatives to support growth and scalability, taking ownership of tasks that align with operational goals.
• Monitor project timelines, milestones, and deliverables to ensure priorities are met.
• Provide administrative coordination for team members to ensure productivity and efficiency.

General Duties:

• Adapt to evolving responsibilities as the company grows and take ownership of new tasks.
• Collaborate cross-functionally to address urgent needs, acting as the go-to resource for support.
• Contribute to fostering a collaborative, start-up team culture grounded in problem-solving and innovation.

Qualifications:

• Bachelor’s degree or equivalent work experience in business, operations, or related fields is required.
• Previous experience fast-paced environment preferred.
• Strong organizational, multitasking, and problem-solving skills.
• Proficiency in office software and tools, such as Microsoft Office Suite, Google Workspace, and familiarity with project management platforms like Trello or Asana.
• Excellent written and verbal communication skills.
• Ability to work flexible hours and adapt to the demands of a growing organization.

Preferred Skills:

• Experience in transportation, logistics, or technology industries is a plus.
• Familiarity with navigating data reports and operational analytics.
• Confidence in streamlining processes and implementing systems for greater efficiency.