What are the responsibilities and job description for the Executive Assistant position at Robert Half?
We are seeking a highly organized and motivated Executive Assistant to provide professional administrative support to senior executives in a dynamic finance company. The ideal candidate is detail-oriented, proactive, and capable of handling a wide range of tasks while maintaining confidentiality and professionalism. This role requires excellent communication skills, the ability to prioritize in a fast-paced environment, and the competency to ensure executives' time and resources are effectively managed. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.Key Responsibilities:Manage and maintain executives' schedules, including meetings, appointments, and travel arrangements.Coordinate and prepare executive correspondence, presentations, and reports for internal and external stakeholders.Act as the first point of contact for executives, handling inquiries and redirecting as necessary.Plan and coordinate meetings, including preparing agendas, organizing materials, recording minutes, and ensuring follow-up on action items.Handle confidential information with discretion and maintain organizational confidentiality at all times.Assist with budget tracking, expense reporting, and invoice processing.Liaise with internal departments and external contacts to facilitate efficient communication and task execution.Oversee special projects, often requiring cross-functional collaboration and adherence to tight deadlines.Monitor and implement office organizational systems to support the executive team (e.g., task management, documentation, and filing systems).
Salary : $26 - $29
