What are the responsibilities and job description for the Executive Assistant position at Robert Half?
Salary: $19.00 to $21.00 hourly
Description
About Us
We are a mission-driven nonprofit organization dedicated to making a meaningful impact in our community. In partnership with our finance team, the Administrative Assistant/Receptionist plays a critical dual role in supporting the organization’s smooth day-to-day operations. This position offers a unique blend of administrative responsibilities, client interactions, and process support for our finance and vehicle management functions, all while working in a collaborative and purpose-focused environment.
WKey Responsibilities
Administrative Responsibilities
This Position Dually Reports To
ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to
Description
About Us
We are a mission-driven nonprofit organization dedicated to making a meaningful impact in our community. In partnership with our finance team, the Administrative Assistant/Receptionist plays a critical dual role in supporting the organization’s smooth day-to-day operations. This position offers a unique blend of administrative responsibilities, client interactions, and process support for our finance and vehicle management functions, all while working in a collaborative and purpose-focused environment.
WKey Responsibilities
Administrative Responsibilities
- Welcome clients and visitors at the front desk, buzzing them in and directing them as needed.
- Assist with identifying appropriate points of contact when visitors are unsure who they need to see.
- Triage and distribute incoming and outgoing mail.
- Oversee staff purchasing card documentation: collect, review, follow up, and push through for approval.
- Ensure updates in the internal system for vehicle tracking devices when leases expire or vehicles are replaced.
- Utilize Access Online for purchasing card processing.
- Use Azuga for fleet tracking across 130 vehicles.
- Transfer reports from internal systems into Excel spreadsheets for documentation and data tasks.
- Work with Microsoft 365 tools (Teams, Outlook, Word) and adapt to tech changes when needed.
- Experience: 1-2 years in an administrative or receptionist role; nonprofit experience preferred.
- Technical Skills: Basic Excel proficiency required. Experience with tools like Access Online, Azuga, and Microsoft Office 365 (Outlook, Teams, etc.) is a plus.
- Interpersonal Skills: Professional, friendly, problem-solving mindset for client and staff interactions.
- Detail-Oriented: Skilled in multitasking, tracking updates, and meeting deadlines.
- Tech-Savvy: Ability to learn new systems and tools as needed.
This Position Dually Reports To
- Administrative Supervisor: Front desk and reception duties.
- Finance Supervisor: Purchasing card and vehicle tracking responsibilities.
- Primarily face-to-face interactions, minimal phone-based duties.
- Collaborative role spanning multiple departments and responsibilities.
ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to
Salary : $19 - $21
