What are the responsibilities and job description for the Executive Assistant position at Robert Half?
Job Description
Job Description
Robert Half is seeking a highly skilled Executive Administrative Assistant to support C-level executives in a fast-paced environment. This is a contract position, perfect for a professional who thrives under pressure, demonstrates impeccable organizational skills, and has a proactive mindset. You’ll act as a cornerstone for ensuring seamless operations, managing executive schedules, and facilitating high-level communication within the organization.
Responsibilities :
- Manage and keep track of executive calendars, coordinate appointments, and arrange complex travel itineraries to optimize efficiency.
- Organize and manage internal and external meetings, conferences, and events, ensuring a smooth execution of logistics and preparation of required materials.
- Maintain secure, accurate, and confidential records, files, and databases to meet organizational standards.
- Serve as a communication hub by liaising with internal teams, clients, partners, and stakeholders while safeguarding executive priorities.
- Participate in special projects and conduct research or analysis, providing valuable insights to aid executive decision-making.
- Proven experience in an executive administrative role, with a solid grasp of supporting senior leadership.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with other digital productivity tools.
- Exceptional communication skills—both written and verbal—with an ability to draft professional correspondence, reports, and presentations.
- Razor-sharp focus on organization and time management; the ability to multitask seamlessly and meet tight deadlines.
- Strong attention to detail combined with a commitment to confidentiality and discretion in handling sensitive information.
- A proactive, self-motivated problem solver who can adapt to changing business needs.
- Relationship-building abilities, ensuring effective collaboration with stakeholders at all levels.
- Industry / sector knowledge is a plus, though not mandatory.
