What are the responsibilities and job description for the Payroll & Benefits Administrator position at Robert Half?
Job Description: Payroll and Benefits CoordinatorOverview:We are seeking a detail-oriented Payroll and Benefits Coordinator to handle payroll processing and benefits administration while ensuring compliance, accuracy, and timely execution. The ideal candidate will possess strong analytical skills, exceptional organizational abilities, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:Payroll Management: Process regular payroll cycles, ensuring changes (e.g., hours worked, deductions, and taxes) are accurately applied. Handle payroll allocations, garnishments, journal entries, and 401(k) contributions while reconciling payroll accounts and ensuring compliance. Address discrepancies and maintain deduction/contribution spreadsheets.Benefits Administration: Administer health, dental, vision, life insurance, and disability programs, reconciling costs and invoices with census data. Facilitate open enrollment processes and manage terminated employee benefits, including COBRA notifications and life insurance conversions.Recordkeeping and Reporting: Track PTO, payroll adjustments, and total employee hours to ensure ACA compliance. Prepare payroll-related reports, including monthly reconciliations, quarterly tax filings, and year-end fringe benefits documentation.Compliance and Audits: Prepare documentation for audits such as Workers' Compensation and 401(k) testing. Assist with payroll tax reporting and ensure regulatory compliance with payroll and benefits systems.Employee Support: Distribute hiring and termination paperwork, verify employment records, and respond to unemployment claims. Support employees with benefit questions and ensure timely resolution of related inquiries.Special Projects: Assist with annual payroll budgets and year-end reviews. Coordinate logistics for employee events (e.g., flu shot clinics, open enrollment meetings, holiday gifts). Contribute to continuous process improvements for payroll and benefits functions.Requirements:Education and Experience: Associate's or bachelor's degree in Accounting, Finance, or related field with 2 years of payroll and benefits administration experience preferred.Technical Skills: Proficiency in payroll systems (e.g., ADP), QuickBooks, and advanced Excel functions is required.Attention to Detail: Ability to reconcile accounts and maintain accurate records.Communication: Strong written and verbal skills to liaise with employees and external stakeholders.Time Management: Capable of meeting deadlines and managing competing priorities.The Payroll & Benefits Administrator will work onsite in their office located in the Forest Hills area of Pittsburgh. The hours are Monday - Friday, 8am-5pm with a 1-hour unpaid lunch break.This position offers the opportunity to ensure organizational success by spearheading critical payroll and benefits processes. If you're detail-oriented and thrive in a collaborative environment, apply today on the Robert Half website!
Salary : $21 - $24
