What are the responsibilities and job description for the Project Assistant position at Robert Half?
Job Description
Job Description
We are looking to welcome an Event Coordinator at our Albany, New York office. In this role, you will play a key part in coordinating special events, liaising with vendors, and managing appointments. You will also be tasked with implementing innovative ideas to enhance our event planning process and maintaining relationships with our major donors. This offers a contract to permanent employment opportunity.
Responsibilities :
- Lead the organization of special events, ensuring smooth operations and successful execution.
- Design and modify room layouts for each event, aligning with the specific requirements of the occasion.
- Establish and maintain communication with vendors on matters related to events.
- Schedule appointments and site visits, effectively managing the events calendar.
- Propose and implement new ideas to improve the event planning and implementation process.
- Actively gather information on each project to achieve quality event productions.
- Secure financial support from individuals, foundations, and corporations, contributing to our fundraising efforts.
- Supervise Support Staff in preparing event materials such as nametags, notebooks, packages, gift bags, registration lists, seating cards, etc.
- Handle data entry and gift processing tasks with accuracy and efficiency.
- Schedule appointments for the Executive Director, ensuring optimal time management.
- Foster and maintain relationships with major donors, promoting long-term engagement.
- Oversee the planning and execution of our Nonprofit's annual fundraising plan.
- Answer and screen calls, providing detail oriented and timely communication.
- Proficiency in Customer Service, demonstrating excellent interpersonal and communication skills.
- Ability to perform Data Entry tasks with high accuracy and attention to detail.
- Experience in managing timelines, ensuring projects are completed on time and within budget.
- Advanced knowledge of Microsoft Excel, with the ability to create complex spreadsheets and formulas.
- Familiarity with Microsoft Outlook, demonstrating the ability to manage emails, appointments, and contacts effectively.
- Competency in Microsoft PowerPoint, with the ability to create detail oriented and engaging presentations.
- Proficiency in Microsoft Word, demonstrating the ability to create, edit, and format documents efficiently.
