What are the responsibilities and job description for the Global Event Coordinator position at Robertson and Company?
Our client is a top financial institution with significant North American holdings. They have operations across most major verticals, including institutional & corporate, wealth management, private client, commercial banking, treasury, and retail banking.
Introduction: Robertson is seeking a skilled Global Event Coordinator to join our client.
Contract Dates: 12 months with potential to extend or convert
Pay Rate: $34.85 to $41.92 per hour
Work Location: USA, Massachusetts, Boston
Hybrid – in office 3 days per week (remote Mondays, Fridays, onsite Tues, Wed, Thurs) if there is an event they need to be flexible on Monday/Friday
Hours: 9am-5pm Monday-Friday; standard 37.5 hrs/week
Job Responsibilities:
****ALL CANDIDATES MUST COMPLETE A CRIMINAL AND CREDIT CHECK AS PART OF THE APPLICATION PROCESS****
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.
Introduction: Robertson is seeking a skilled Global Event Coordinator to join our client.
Contract Dates: 12 months with potential to extend or convert
Pay Rate: $34.85 to $41.92 per hour
Work Location: USA, Massachusetts, Boston
Hybrid – in office 3 days per week (remote Mondays, Fridays, onsite Tues, Wed, Thurs) if there is an event they need to be flexible on Monday/Friday
Hours: 9am-5pm Monday-Friday; standard 37.5 hrs/week
Job Responsibilities:
- Support the planning, coordination and execution of best-in-class experiences
- Support key elements of event planning and operations, including operational logistics and event registration
- Execution of key event touchpoints, including managing calendar invitations, registration and supporting event marketing tactics
- Support budget management
- Build excellent working relationships with key stakeholders and colleague.
The work: back-end event support
Be familiar with Global Procurement guidelines, especially as they relate to events.
Initiate event vendor/contract process with Procurement for entire life-cycle of event, including but not limited to:Be comfortable with numbers, budgets and Excel.
Event Coordination.
Factors / qualities for success in this role
- Procurement
Initiate event vendor/contract process with Procurement for entire life-cycle of event, including but not limited to:
- Setting up and logging event into Cvent per Procurement guidelines
- Initiate and own Ivalua process including: vendor setup, contract signing/SOW signing, addendum management, and invoice processing
- Ensure contracts are thoroughly reviewed by legal/paralegal teams as appropriate
- Budget Management
- Support the maintenance of individual event-budgets, including creating estimates and reconciliation reports
- Event Administration
- Produce smaller scale internal events from intake to completion
- Work with the broader team to execute large scale more complex events
- Responsible for monitoring and maintaining team’s global meeting space booking calendar to ensure relevant meeting rooms are held on the correct days for all global events
- Responsible for maintaining team’s global calendar of events / projects to ensure everything we lead, support or advise on is captured accurately
Factors / qualities for success in this role
- Observant
- Extremely organized
- Attentive to detail
- Process oriented
- Logical and practical
- Knows how to independently “connect the dots”: can identify and process fragmented information and piece together this information to inform a “big picture” view, and understands the potential implications
Candidate Requirements/Must Have Skills:
Required Soft Skills:
Nice-To-Have Skills:
• Bachelor's degree is preferred.
- Minimum of five years of relevant experience in with a strong portfolio of delivered work
- Experience in supporting the execution of global corporate events from either a corporate or agency perspective
- Demonstrated project management and co-ordination skills, including the ability to work on multiple projects concurrently
- Financial thinker - comfortable working with numbers and budgets
- Deadline driven and meticulous attention to detail
- Natural curiosity and propensity to learn; enthusiasm to build skills and responsibilities
- Observant: have the ability to independently pick up cues and connect the dots to anticipate or trouble shoot
- Comfortable managing unexpected events and stressful on-site situations
- Have a strong sense of responsibility and a positive attitude with strong service orientation
- Excellent research skills while being able to think “outside the box”
- CVENT knowledge
• Bachelor's degree is preferred.
****ALL CANDIDATES MUST COMPLETE A CRIMINAL AND CREDIT CHECK AS PART OF THE APPLICATION PROCESS****
How to Apply: If you are a motivated professional looking to contribute to a leading team, please submit your resume outlining your qualifications and experience relevant to this role. Robertson & the clients we represent, value diversity and are committed to creating an inclusive workplace. We invite all qualified individuals to apply.
Robertson & the clients we represent are equal opportunity employers, committed to diversity and inclusion. Robertson is a certified diverse supplier and actively seeks to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors. We champion building a diverse and inclusive environment.
Salary : $35 - $42
