What are the responsibilities and job description for the Administrative Assistant/Legal Practice Assistant position at Robinson Bradshaw & Hinson?
Job Description
Job Description
Robinson Bradshaw has an exciting opportunity to join our Raleigh office as an Administrative Assistant / Legal Practice Assistant. This person will play a pivotal role in our Raleigh office and provide growth opportunities within the firm. The ideal candidate will be self-motivated, positive, and resourceful and enjoys being the “go-to” person. If you enjoy working in a fast-paced and upbeat environment, and have experience working in an office, we’d love to talk with you!
JOB RESPONSIBILITIES :
- Provide administrative and legal practice support to assigned group of lawyers
- Draft, prepare, edit and proofread all types of written communications for context, grammar, typographic, punctuation and spelling errors as assigned by attorneys or paralegals without being instructed to do so.
- Monitor and create requests to administrative departments (Document Services, Service Center, Legal Records, etc.)
- Maintain internal filing systems for electronic and paper documents; establish and maintain calendar and deadline reminder systems
- Process attorney time entries, expense reports and check requests; monitor and track process for timely client billing; proof billing sheets; review accuracy of bills
- Answer and screen telephone calls; read, sort and date incoming mail and deliveries; prepare and route outgoing mail in a timely way to meet deadlines of various delivery services; prepare and submit files via Secure File Transfer
- Open new clients / matters, process and complete conflict of interest and audit checks; maintain efficient and organized paper filing systems; track status of files and proper disposition. Prepare files to be closed and coordinate with file room personnel
- Receive clients and visitors; make arrangements for conference rooms, catering and technology
- Handle seminar registrations and attendance; assist with travel arrangements; Coordinate attorney attendance for CLE, both locally and out-of-town
- Assist with organizing materials for client development presentations
- Coordinate and monitor filings with government entities and clerk’s offices
- Provide administrative support to attorneys not usually assigned; follow guidelines on coverage support for various practice groups; participate in orientation for new attorneys regarding workflow processes, firm resources and solutions
- Provide support for overload relief with other administrative assistants or Document Services as requested
- Attend and complete in-house training for software usage as mandated and / or on a volunteer basis
- Participate in and complete web-based online learning coursework as directed by firm management; successfully complete periodic knowledge checks of firm software programs; participate in certification assessments
- Perform all other reasonable and customary legal practice assistant tasks as assigned by attorneys or management
KNOWLEDGE, SKILLS AND ABILITIES :