Tribal Administrator

POSITION SUMMARY: Under the supervision of the Robinson Rancheria Citizens Business Council, the Tribal Administrator is responsible for overall tribal management including administration, financial management, human resources, and program/project management.

The Tribal Administrator provides support and guidance to all tribal programs including cultural, youth and education, emergency services, environmental protection, housing improvement, ICWA and social services, transportation planning, economic development and other contracted and/or grant programs.

This will also include preparing contracts for consultants, supervising and assigning tasks to staff, coordinating resources, reviewing and revising documents, conducting meetings, monitoring fiscal requirements, tracking work plan progress, and preparing oral and written reports. This position shall be the foremost representative of the Robinson Rancheria Citizens Business Council to the public, local, state or other federal agencies in the absence of the Tribal Chairperson or other Robinson Rancheria Council members. The Tribal Administrator will maintain a professional appearance, attitude and working environment for the Tribe, its employees and its Tribal Members. All work shall be in compliance with Tribal and applicable Federal laws.

DUTIES AND RESPONSIBLILITIES:

Tribal Council

• Work with the Tribal Council to plan, implement and oversee activities, projects and/or programs that serve the needs of the general membership.
• Assist in the development of short- and long-range plans.
• Provide reports regularly to the Tribal Council concerning the status of all assignments and projects of the various programs and activities, assist in establishing program objectives and meeting deadlines, preparing resolutions, ordinances, contracts, budgets, reports and other support documents as needed.
• Advise the Tribal Council and Personnel Committee regarding all staff hiring and firing decisions and exercise delegated authority to make those decisions where appropriate.
• Report directly to the Tribal Council.
• Perform other related duties as directed by the Tribal Council.
• Provide administrative and logistical support to the Tribal Council and its committees
• Serve as primary liaison and advisor for the Tribal Council on day-to-day operations of the Tribal government.
• Act as a liaison between the Tribal Council and staff.
• Work with the Tribal Council to establish current and long-range goals and objectives.
• Prepare agendas and staff Tribal Council meetings
• Assist the Tribal Council in preparing for public appearances and General Council meetings.
• Represent the Tribe at external functions as directed by the Tribal Council.

Tribal Office Staff Administration

Manage and direct tribal government staff.

• Administer, oversee, and implement all grants, programs, policies and services approved by the Tribal Council and monitor to ensure overall goals and objectives are accomplished.
• Coordinate department head meetings to obtain progress reports on a monthly basis. Evaluate the effectiveness of programs, identify administrative problem areas, prescribe and monitor corrective action plans.
• Identify and seek new funding opportunities to meet the Tribe’s goals and objectives. Grant writing and management experience required.
• Work with the fiscal officer and the Tribal Council to establish budget priorities, prepare annual budgets, and monitor expenses on a monthly basis. Ensure that funds are spent in accordance with established ordinances, goals, priorities, grant awards, and program policies and procedures.
• Ensure financial and program reports to federal agencies are submitted in a timely and efficient manner.
• Interface with grant agencies and staff to assure programs are managed in compliance with applicable regulations and Tribal policies and operating procedures. Take corrective action when problems are identified.
• Assist in developing contracts for services and advertising bids for contracted services.
• Assist in negotiating Tribal Council approved contracts, leases, and grant agreements.
• Attend Personnel, Housing, and Economic Development Committee meetings as required and maintain minutes.
• Oversee and conduct performance evaluations of tribal staff.
• Attend local, state, and national meetings and workshops as requested.
• Direct development of a quarterly newsletter and assist with its completion.
• Maintain confidentiality of records and information.
• Perform executive-level planning, organizing, directing, and evaluation of tribal departments and programs.
• Monitor outcomes and evaluations to ensure departments are meeting goals and standards.
• Review operating results, compare them to established objectives, and take steps to ensure that the appropriate measures are taken to correct unsatisfactory results.
• Monitor and enforce internal financial policies and procedures.
• Establish and maintain effective working relationship with employees and consultants

Tribal Membership

• Assess the needs of the membership and community and plan for service delivery to meet those needs.
• Assist tribal members in resolving concerns with tribal programs, policies, and staff.
• Provide administrative and logistical support to the Tribe’s Election Committee in conducting tribal elections.
• Meet with Tribal members and try to resolve issues or needs
• Act as a liaison to tribal membership when issues arise
• Ensure staff treats tribal membership respectfully and follows up on requests
• Keeps Tribal Council aware of issues brought by tribal membership
• Assists with the coordination of General Council meetings
• Establish and maintain effective working relationship with Tribal Members
• Meet with Tribal Members in a polite and businesslike manner

Economic Development

• Assist in the identification, evaluation and development of Economic Development projects.
• Coordinates meetings with potential economic development opportunity partners
• Assists the Economic Development Committee as needed
• Provides support for Robinson Rancheria businesses as needed or directed by Tribal Council

NON-ESSENTIAL DUTIES

Completes other duties as assigned by Tribal Council.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The

requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential functions.

• BA or BS degree in Business or Public Administration or related degree with three years of verifiable, successful work experience as an administrator or in a position of equal level or responsibility; OR
• A minimum of five years in administration and/or combination of education, training, and experience equal to five years of successful administration experience or in a position of equal responsibility.
• Experience in the area of Indian affairs or Tribal Government.
• Knowledge and experience in audit preparation, financial management, government fund accounting, human resources/personnel/employee supervision, and grant and contract management.
• Ability to multi-task and have excellent management, planning, and organizational skills.
• Experience with computers -spreadsheets, word processing.
• Must be bondable.
• Receive and properly carry out instructions; meet with Tribal Members in a polite and businesslike manner; and establish and maintain effective working relationship with employees and Tribal Members.
• Must have excellent analytical, oral, and writing skills, and have working knowledge and understanding of current Tribal and federal laws and regulations.
• Should be able to effectively make public presentations when required.
• Must have valid California Driver’s License and personal transportation and be insurable to drive company vehicles.
• The Tribal Council may consider and waive certain qualifications based on an evaluation of experience of the individual applicant.
• Must have the ability to multi task and prioritize.
• Must be able to take direction from Tribal Council and communicate those directions to staff.

DESIRABLE QUALIFICATIONS:

• Knowledge of Native American Tribal Government values, history and culture and ability to apply this knowledge to all communication with tribal members, other staff members and the public

MINIMUM REQUIREMENTS:

• Bachelor of Arts Degree or Bachelor of Science Degree in Business Administration or Public Administration; OR
• A minimum of five years in an administrative capacity and/or combination of education, training, and experience in community development, business management, supervision, and administration equal to five years if successful experience as an Administrator or in a position of equal responsibility.
• Knowledge of Government Fund Accounting,
• Must demonstrate knowledge of principles and practices in the following Administrative functions: Employment Law, Fiscal Operations, Audit Preparation, Financial Management, Human Resources/Personnel, Property and Contract Management.
• Must have experience and capability in planning and directing complex word projects, band the ability to develop, present and gain acceptance for long-range program plans and budgets.
• Must be computer literate, be bondable, have excellent analytical, oral, written, and organizational skills, and have working knowledge of current Tribal and Federal laws and regulations.
• Must comply with Robinson Rancheria’s Drug and Alcohol-Free Workplace Policy and a Criminal Background Investigation, No Felony or Misdemeanor conviction.

CONDITIONS OF EMPLOYMENT:

• All applicants are subject to the Tribe’s Drug and Alcohol-Free Work Place Policy including pre-employment drug and alcohol screening.
• Minimum of 21 years old
• Must pass a background investigation.
• Valid Driver’s License in good standing, insurable on the Tribe’s insurance policy
• Employee will serve 90-day probationary period

ENVIROMENTAL AND PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit. The employee is

occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and

talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities

required by this job include close vision and ability to adjust focus.

Native American Preference Applies: Preference given to qualified Native American’s pursuant to the Indian Self-Determination and Education Act, Public Law 93-638

Disclaimer

The list of requirements, duties, and responsibilities listed above is by no means a complete list. It is merely a general summary for the position described. Management reserves the right to revise or change this position description at any time

Job Type: Full-time

Pay: $85,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Are you a tribal member at Robinson Rancheria?
• Are you native?

Ability to Commute:

• Nice, CA 95464 (Preferred)

Work Location: In person

Salary : $85,000 - $100,000