What are the responsibilities and job description for the Human Resources Specialist 2 position at Rochester Community and Technical College?
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Working Title:
Human Resources Specialist 2
Institution:
Rochester Community and Technical College
Classification Title:
Bargaining Unit / Union:
217: Commissioner's Plan - Confidential
City:
Rochester
FLSA:
Non Job Exempt
Full Time / Part Time:
Full time
Employment Condition:
Classified - Unlimited
Salary Range:
Job Description
This position is responsible for assisting the Vice President of Human Resources in carrying out the responsibilities of the Human Resources Department. This position manages HR administrative functions in talent acquisition, employee relations, the employee benefits and retirement programs ensuring staff and faculty are well informed. This position oversees the new hire orientation and onboarding processes and manages HR transactions in conjunction with the service center.
Principle Responsibilities and Results
1. Performs all necessary functions in talent acquisition including recruitment and onboarding. (Percent of time: 20%)
- Develop, manage, and implement talent acquisition strategies.
- Develop and prepare all materials for a comprehensive orientation session.
- Conduct new hire orientation multiple times per year.
- Develop and maintain a process for new hire tracking providing coordination between HR, IT, Public Relations (website) and Executive Admin Assistants to ensure new hires are set up accurately and timely to ensure a smooth onboarding experience for all new hires.
2. Manage transactions in conjunction with the HR Service Center. (Percent of time: 35%)
- Research, troubleshoot and solve complex employee transactional issues i.e. pay, cost centers, overpayments, and correction management.
- Track and manage leave accrual, salary increases, probation, separations, and layoffs.
- Communicate information to employees as needed such as summer balloon, ACA, and benefits.
- Serve as liaison to the HR Service Center providing information needed to ensure transactions and pay are completed timely and accurately such as sabbatical information, change in FTE, cost center changes, achievement awards, and relocation pay.
- Mange fiscal year roll in conjunction with the HR Service Center.
- Process and reconcile the FSLA calculations.
- Manage faculty conversions and rollovers.
- Complete seniority rosters for all units.
- Manage death benefit process as needed.
- Provide communication on timesheet reminders and payroll information.
3. Serve as lead benefits specialist and DDIR for retirement and insurance programs. (Percent of time: 30%)
- Assist employees with questions, regarding benefits, retirement and investment programs.
- Manage TRA, IRAP, MSRS and SRP retirement elections, forms and employee questions and communications. Manage Phased Retirement, Annuitant Employee Program (AEP), and Unlimited Special Program.
- Manage process for retirement/separations including providing HR Service Center with essential information.
- Develop and maintain communication plans for employees in regard to benefit information.
- Serve as benefit expert working with employees and retirees to ensure accurate information and benefit details are discussed and provided.
- Manage the summer balloon process and review, analyze and process insurance billings from MMB submitting for payment to the college business office.
4. Special Project Management. (Percent of time: 5%)
- Create and run queries of Human Resource data requested to assist the Human Resources Department and Leadership team.
- Analyze and present data as needed.
- Develop processes and procedures to improve efficiency and workflows within HR and the college.
- Assist Human Resources Department with managing all Purchase Order transactions, including budget adjustments. Provide back up for Marketplace contract approvals in the absence of the Vice President of Human Resources.
- Serve as the unemployment coordinator by reviewing claims, appealing as necessary. Authorize quarterly billings, authorizing payment and providing to college business office for payment.
5. Provide labor relations advice, research and analysis to Vice President of Human Resources, administrators and supervisors. (Percent of time: 5%)
- Advise management in such areas as policy, procedure, benefits, faculty pay and FWM.
- Interpret contracts, rules and regulations; advise employees and supervisors on the administration of the classified and unclassified labor contracts, rules, policies, and procedures. Remain informed of all changes in labor contracts and other agreements.
- Serve as resource to management team for labor relations information, as defined in M.S. 13.37, used in collective bargaining.
- Research and prepare information for the Vice President of Human Resources related to labor relations and the negotiations process as well as information needed to respond to grievances and Minnesota State System Office requests.
- Assist Vice President of Human Resources in handling all sensitive personnel issues, grievances, lay-offs, and disciplinary actions. Serve as back up to Vice President of Human Resources for communication to employees in regard to layoffs, grievances, new appointments, and end probation.
- Maintain and have access to all files, including labor relations information (e.g. grievances, contract issues, negotiations, etc.).
- Assure consistency in providing accurate information by maintaining up-to-date knowledge of all policies and procedures by MMB and Minnesota State.
- Provide assistance and information for use in the development of a strike plan.
6. Perform other duties as assigned to ensure the smooth functioning of the departments and maintain the reputation of the organization as a viable business partner. (Percent of time: 5%)
Minimum Qualifications
- Knowledge and experience working with various laws relating to human resources management, including but not limited to employment law, Fair Labor Standards Act, Public Employees Labor Relations Act, Family Medical Leave Act, and the American with Disabilities Act.
- Strong interpersonal/human relations skills.
- Excellent written communication skills in using correct grammar, spelling and punctuation to write and edit reports, letters, note taking, and other documents.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Analytical and problem-solving ability sufficient to evaluate complex information, research answers to problems and/or concerns and make decisions and/or recommendations within acceptable timeframes.
- Excellent computer skills including the use of Microsoft products (Word, Excel, Power BI).
- Commitment to diversity as well as a demonstrated ability to work successfully with persons of diverse backgrounds including sensitivity to their needs and concerns.
Preferred Qualifications
- Bachelor’s Degree OR the equivalent combination of education and experience.
- S/PHR and/or SHRM S/CP credentials.
- Experience with benefits and retirement programs.
- Experience with the State of Minnesota employment law, personnel rules and administrative processes.
- Experience in Human Resource information systems.
- Professional experience handling confidential and sensitive information with discretion.
- Leadership experience sufficient to provide lead work, direction and coaching to employees and supervisors on a variety of Human Resources matters.
- Experience working in a union environment and interpreting collective bargaining agreements.
Work Shift (Hours / Days of work)
Monday - Friday 8:00am-4:30pm
Telework (Yes/No)
No
About
Rochester Community and Technical College (RCTC) is a comprehensive two-year college in the Minnesota State system. RCTC offers over 70 programs in 10 pathways with both liberal arts and career/technical education academic options.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Tuition reimbursement
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website atstudentaid.gov)
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
Other Information
Employment information for this position can be found in its collective bargaining agreement or its plan document at
http://mn.gov/mmb/employee-relations/labor-relations/Labor/.
The safety of all members of the Rochester Community and Technical College campus community is of vital concern. Resources including the current Annual Security Report are available at our
Campus Safety webpage
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Benefits Information:
At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.
Desired Start Date:
05-05-2025
Position End Date:
Open Date:
03-20-2025
Close Date:
04-14-2025
Posting Contact Name:
Josie Schneider
Posting Contact Email:
lp7749oj@minnstate.edu
