What are the responsibilities and job description for the Office Services Administrator position at Rochester Electronics LLC?

Office Services Administrator

Rochester Electronics is hiring immediately for an Office Services Administrator!

For the last 40 years, Rochester Electronics, in partnership with over 70 leading semiconductor manufacturers, has provided our valued customers with a continuous source of critical semiconductors. As an original manufacturer stocking distributor, Rochester has over 15 billion devices in stock encompassing more than 200,000-part numbers, providing the world’s most extensive range of end-of-life (EOL) and broadest range of active semiconductors. As a licensed semiconductor manufacturer, Rochester has manufactured over 20,000 device types. With over 12 billion die in stock, Rochester can manufacture over 70,000 device types.

At Rochester Electronics, we create an excellent employee experience focused on value, performance, motivation, recognition, and career growth. Many companies say their employees are their most important asset. At Rochester Electronics, we mean it! Our benefits include but are not limited to the following:

Outstanding low-cost medical, dental, vision, and prescription drug coverage, Rochester pays 92% of the premiums on behalf of its full-time employees

Paid time off, including vacation, sick, and holiday
100% Rochester-funded Profit-Sharing program
Two-tier Rochester match 401K program
Tuition reimbursement
Flexible spending account

And so much more!

General Summary

The Office Services Administrator is an energetic and enthusiastic key contributor in managing company visitors, events, and campus building support. The customer-focused and detail-oriented Office Services Administrator will collaborate with cross-functional teams in the planning, coordination, and execution of company events, including employee lunches and activities, conferences, and meetings, as well as other administrative office duties such as greeting visitors, entering visitors into the online visitor check-in system, sorting mail and other duties as assigned.

Responsibilities

Visitor reception and management
Manage lobby entrance cameras and visitor check-in system for all buildings.
Review required forms and visual compliance for all building visitors.
Sort incoming mail and stamp outgoing mail.
Customer, supplier, and internal meeting room(s) coordination
Assist with booking meetings and setting up meeting room(s) with supplies as needed.
Ordering, maintaining, and organizing supplies for meetings, such as paper products, snacks, beverages, etc.
Catering and supply coordination
Placing, delivery, and setup of catering orders and/or external pickup, delivery, and setup of catering orders to meeting rooms
Scheduling Facilities for pre and post-meeting (s) cleanings
Travel between multiple facilities in Newburyport and Portsmouth, NH to conduct above
Assist with coordination, promotions, and programs of company-wide employee events
Assist with lobby and cafeteria display communications, PowerPoints, etc.
Additional administrative duties that include, but are not limited to, support of Executive, Human Resources, and Facility Departments
Travel and purchase supplies at stores as needed.
Other duties as assigned.

Qualifications

College degree required
1 year of experience conducting administrative or event planning duties
Must have a valid driver’s license.
Strong time management and detailed focus ability
Must demonstrate enthusiasm for creating a pleasant experience.
Excellent interpersonal skills, ability to work well with all levels and independently.
Strong organizational skills, accuracy, and attention to detail
Maintain a high level of professionalism among staff, customers, and suppliers.
Experience with Microsoft Word, Excel, and PowerPoint
Ability to use good judgment and discretion.
Ability to maintain confidentiality.

Rochester Electronics is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, veteran status, or other characteristics protected by applicable law. Rochester Electronics is committed to a culturally diverse workforce.

Our company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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Office Services Administrator

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