What are the responsibilities and job description for the Sr. Accounts Payable Specialist position at Rochester Midland Corporation?
Rochester Midland Corporation is searching for a Sr. Accounts Payable Specialist to process invoices to ensure vendor payments are prepared in an accurate and timely manner, and maintain all vendor files.
ESSENTIAL JOB FUNCTIONS
- Enter invoices using Great Plains accounting software (GP)
- Handle accounts payable for separate entities
- Establish and maintain relationships with new and existing vendors, as well as purchasing
- Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
- Match invoices to purchase orders and partner with purchasing to resolve any discrepancies
- Match and mail all payments
- Provide copies of invoices/payments to outside auditors as needed
- Provide General Ledger (GL) account coding for invoices
- Assist with vendor updates as needed
- Maintains and updates all vendor files
- Perform weekly check runs
- Assist Sr. AP Manager as needed
- Perform similar, comparable or related duties as required
EDUCATION/ SPECIAL LICENSES OR CERTIFICATION:
- Knowledge of basic clerical accounting processes and the use of a personal computer
EXPERIENCE:
- 5 years in Accounts Payable preferred
- Accounting and Microsoft Excel experience required
SKILLS:
- Working level knowledge of business office procedures including telephone skills and use of a personal computer and related software applications
- Proficient using Microsoft Office programs (Outlook, Work, Excel, and Access)
- Excellent organizational and time-management skills including ability to prioritize
- Excellent written, verbal, and non-verbal communication skills
- Ability to work with people at all organizational levels
- Strong mathematical/ statistical analyses
- Strong Microsoft Office & computer navigation skills
COMPETENCIES:
- Accuracy and attention to detail
- Strong analytical skills
- Planning & priority setting
- Customer/ Vendor Relations and solutions focus
- Strong ethics and values, trust, and integrity
- Solution oriented
- Problem solving and critical thinking
- Organized
PHYSICAL REQUIREMENTS/ WORKING CONDITIONS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Sit or stand for extended periods of time
- Visual acuity necessary to utilize a computer monitor throughout the course of a normal workday
- Ability to perform repetitive keyboarding activities and operate general office equipment.
- Extra hours and some travel may be required
SAFETY RESPONSIBILITIES: Employee shall be familiar and comply with all safety policies and procedures of the company.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
