Executive Assistant

We’re looking for the Pam to our Dunder Mifflin. 

Are you a master of organization with a knack for making things run smoothly? Rocket Media is looking for a rockstar Executive Assistant to partner with our CEO and keep things humming across the board. This isn’t your typical admin gig—you’ll be the CEO’s right-hand person, helping manage everything from scheduling and emails to team events, sales support, and even a bit of building maintenance (hello, holiday decorations!). 

If you’re someone who loves streamlining processes, thrives on juggling a variety of tasks, and enjoys working in a fun, fast-paced environment, we’d love to meet you. This role is all about staying ahead of the game, keeping things on track, and bringing a positive vibe to everything you do. At Rocket Media, we’re big on teamwork, innovation, and helping home service businesses soar—come join us and make an impact!

What You’ll Be Doing

• CEO’s Executive Assistant: Organize the CEO’s second brain efforts, calendar management, email management, and meeting coordination. You must be a proactive problem solver willing to take the initiative to help support the CEO.
  
• Employee and Client Engagement and Support: Inbound Phone Lead, Sales Support (Leads, Intro calls, admin items, mailings), Rocket Love (Staff, Client), Lead Culture Club meetings, and assign tasks accordingly. Schedule and plan team events, culture events, Lunch and learns, Company Picnics, and Holiday Parties.
  
• Technology and Data Management: Support management of phone systems and sales software. Manage meetings and post to appropriate communication channels.
  
• Human Resources / Hiring: Manage initial interview process with prospective employees, schedule interviews, conduct background checks, and assist with employee onboarding and offboarding.
  
• Sales and Marketing Support: Manage sales leads, coordinate introductory calls, handle various administrative tasks, and manage mailings to ensure smooth communication and follow-up with potential clients. This position will support sales campaigns, including coordinating specific initiatives such as the NFL campaign and assisting with logistics and communication. Additionally, this role includes providing marketing support for trade shows, including preparation and coordination of materials, booth setup, and on-site assistance to ensure successful event execution.
  
• Building maintenance and support: Document and schedule all repairs and maintenance for the office building. Oversee holiday decorations and nourishment provided for employees. Manage security system access for new and existing employees or vendors with building access.
  
  

Key Attributes/Requirements

• 1-3 years of administrative experience, preferably within a marketing industry.
• Ability to work in a fast-paced environment while serving as a liaison to the CEO, department managers, team members, partners, and customers.
• Excellent verbal and written communication skills (all emails must come with a “tl;dr” version and at least one internet meme).
• Highly computer literate with proficiency in Apple Computer Software including Spreadsheet (Excel/Sheets), Word-processing (Word/Docs), and presentation software (PowerPoint/Slides). HubSpot CRM knowledge is a bonus!
• Ability to prioritize and work on multiple tasks with minimum supervision. Once you get your “Rocket Legs” under you, you will be expected to pull work from the CEO as much as possible.
• Must have amazing organizational skills–seriously, amazing!
  
  

Additional Details

• This is a 90% in-office role. Remote work is available; however, you will be managing our facility and helping the CEO, which will require you to be in the office the majority of the time.
• You should consider your primary role supporting the CEO. Secondarily, you will be a utility knife role with all sorts of responsibilies and tasks to manage the facility and support the team.
• A Second Brain is more than funny words; it’s a real thing and a concept our CEO has fully embraced. There is a book, lots of videos, and even an academy. Dive in if you’re ready for some real fun.
  
  

Benefits

Some of the benefits of becoming part of our family include:

• 401k employer matching
• Medical, dental, and vision coverage
• In-office libations & “nourishment”
• Flexible work schedule
• Quarterly whole-office team-building events
• Top-of-the-line technology to get work done
• An amazing facility to work from
  
  

Rocket’s Hiring Process

You don’t marry someone you just met (unless you’re a Disney princess). You go on some dates and get to know each other. You bring them home to meet the family.

That’s how we view the hiring process.

When you join our team, you’re joining our family. So when you apply, prepare for a courtship. The process can sometimes seem a little cumbersome and even lengthy because that’s how much we care about ourselves and you, as a potential fit. 

But if you do get the job, we’ll do our best to make sure it’s one you’ll never want to leave.

Salary : $50 - $60