Accounting Administrator - Part Time

Accounting Administrator - Part Time

Office Location: 601 First Street NW, Grand Rapids, MI 49504

Position Classification: Part-Time

Rockford Construction is seeking a detail-oriented and organized Entry-Level Accounting Administrator to join our team. This role will primarily support the accounting department with administrative tasks such as processing invoices, assisting with vendor payments, and maintaining accurate records. Additionally, the position will involve handling travel-related questions and concerns, as well as assisting with coordinating travel arrangements when needed.

The ideal candidate is a proactive, service-oriented individual who thrives in a fast-paced environment and is eager to contribute to the success of our accounting team and the overall operations of the company. This role is an excellent opportunity to develop both accounting and administrative skills while providing valuable support to our team.

What Will I Do?

• Review and track invoices in the system, ensuring they are sent to the correct project owners for payment status updates.
• Assist with processing vendor payments accurately and on time.
• Support the reconciliation of accounts and ensure records are well-organized and up to date.
• Help with data entry, maintaining spreadsheets, and generating accounting reports as needed.
• Assist with general administrative tasks within the accounting department.
• Prepare and review monthly work papers on balance sheet accounts.
• Perform other duties to be assigned.
• Book and coordinate travel arrangements, including flights, hotels, rental cars, and other accommodations for employees.
• Serve as the main point of contact for addressing travel-related questions, concerns, and changes before, during, and after travel
• Communicate with team members to ensure travel arrangements align with company policies and preferences.
• Maintain accurate records of travel schedules, itineraries, and expenses.
• Resolve travel issues promptly and effectively, including last-minute changes or cancellations.

• High school diploma or equivalent required; Associate's degree in accounting or finance preferred.
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Must have a working knowledge of MS Office, including strong skills in Excel, Word, and Outlook
• Team player who thrives in a fast paced, high-energy environment
• Ability to learn and use accounting software and travel management tools
• Prior experience in administrative support, accounting, or travel coordination is a plus but not required

Rockford offers competitive compensation, 401(k) with company match, comprehensive healthcare plans, generous paid time off including, continued learning and training opportunities, on-site health and wellness activities, tuition reimbursement, flexible work schedules, and access to industry-leading technology. Team members are also provided opportunities to help shape their community for future generations through volunteer time off and opportunities for involvement with local organizations.

Who We Are

At Rockford, we’re not just in the business of creating buildings – we’re creating neighborhoods, businesses and communities and we’re looking for people who are ready to make an impact. Rockford is a nationally recognized construction, development, and property management provider ranked by Engineering News-Record as one of the top 200 contractors in the nation. With regional offices in the Midwest and Southeast, we’ve built projects totaling more than $5 billion in varying scope and size, serving education, healthcare, hospitality, multi-unit, mixed-use, senior living, manufacturing and industrial clients. We’re delivering forward-thinking ideas with an approach that’s built on safety, teamwork and a dedication to quality. Rockford Construction respects and values the characteristics, talents, and perspectives that make each person unique. We believe that by bringing diverse individuals together, in an inclusive manner we can more effectively collaborate, innovate, and solve the problems that face our world. We are committed to creating and fostering a team, partners, and strategies that reflect this purpose.

Environmental Factors

The work environment for this position is a typical office environment in which physical demands require the ability to sit for long periods of time. Intermittent movement will be necessary to perform requirements of the position such as accessing centrally located office equipment.

Rockford Construction is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford Construction will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.