What are the responsibilities and job description for the Property Manager II position at Rockford Housing Authority?
Primary Responsibilities:
Under the general direction of the Operations Manager, and in accordance with the Asset Management principles and practices/Public Housing Assessment System (PHAS) requirements and effective customer service practices, the Property Manager plans, directs, monitors, supervises and evaluates the maintenance and clerical staff at the site(s), enhancing the work experience with the spirit of teamwork and cooperation.
The Property Manager is accountable for the prompt and appropriate occupancy of available units, accurate and full collection of rents, enforcement of lease conditions and provisions, timely initiation of eviction proceedings, inspection of rehabilitated or repaired units, timely and accurate rent re-certifications, and maintenance of safe and sanitary property conditions.
The Property Manager works closely with residents and various community organizations, some of which may represent residents, to interpret and implement management procedures, policies, and regulations of the Rockford Housing Authority.
Essential Duties and Responsibilities:
- Plans and organizes the day-to-day operations of the public housing development(s) in accordance with RHA policies and procedures, particularly as they pertain to property management.
- Maintains adequate monitoring and reporting systems to ensure the adequacy, quality, and timeliness of work. Prepares and submits monthly reports to Operations Manager.
- Accurately prepares, maintains and monitors the performance of the site budget. Submits monthly, quarterly, and annual financial reports.
- Collects rents, maintenance charges, late charges, security deposits, and other outstanding amounts. Responsible for maintaining the development's delinquent rent amounts at less than three percent (3%) of the amount billed on a monthly basis. Responsible for maintaining the development's total delinquent amounts at less than ten percent (10%) of the total amount bill on all reporting dates.
- Responsible for sending/posting all notices regarding non-compliance of the rules and regulations when a violation occurs. Processes all legal notices and files in court. Appears in court for all legal proceedings in accordance with the property.
- Responsible for annual and interim re-examinations of tenant income and monthly submissions of 50058's through PIC. Monitors errors and makes necessary corrections. Maintains a ninety-eight percent (98%) monthly reporting rate.
- Performs quarterly inspections of all units according to HUD REAC requirements. Submits copies of inspection reports to the Quality Assurance Manager on a quarterly basis (3 Home Visit Reports with Pest Control and 1 REAC Inspection).
- Networks with social service organizations and community resource agencies.
- Responsible for the writing and submission of advertisements as needed (with the Operation Manager's approval) to the appropriate publications for best exposure for the community.
- Establishes and maintains a waiting list per established procedures.
- Completes and submits appropriate reports for all incidents that involve injury or property damage.
- Supervises the maintenance of rental units owned by the Authority.
- Contracts, purchases and/or commits for services, labor and/or supplies within the delegated limits and in accordance with the RHA procurement policy.
- Maintains confidentiality of resident/staff issues and concerns.
