Inventory Assistant Operations Manager

The Inventory Operations Assistant is responsible for receiving, stocking, and assisting all food and beverage inventory across district facilities. This role supports the Inventory Operations Manager in ensuring accurate inventory control, maintaining food service operations, and ensuring compliance with safety and food handling regulations.

Inventory Control

• Receive and inspect all incoming food and beverage inventory for accuracy and quality.
• Stock inventory in appropriate storage areas and maintain organized and efficient storage spaces.
• Ensure inventory is properly rotated using the First-In-First-Out (FIFO) method.
• Maintain accurate records of all inventory transactions, including receiving and inter-departmental transfers.
• Use inventory management software (RecTrac, Lightspeed, and Craftable) to manage inventory data and ensure accuracy.
• Conduct regular cycle counts and reconcile discrepancies with inventory records.
• Verify product invoices against purchase orders and report any discrepancies.
• Ensure product purchases are made from approved vendors.
• Maintain compliance with health department guidelines for food storage, handling, and preparation.

Food & Beverage Operations

• Provide support for all district Food & Beverage operations, ensuring consistency across all facilities.
  
• Act as the point of contact for supervisory or safety-related issues and resolve concerns as they arise.
  
• Monitor and maintain records of Bassett, Food Handlers, and Food Protection Manager certifications to ensure compliance with all food and beverage safety regulations, policies, and
• procedures
  
• Transfer and transport inventory between district locations as necessary.
  
• Analyze product inventory and recommend reorder quantities to the Food & Beverage team.
  
• Track and report statistical information and complete monthly reports as required.
  
• Assist with managing vendor relationships, contracts, and financial processing.
  
• Oversee risk management components, including compliance with safety programs and PDRMA guidelines.
  
• Support hiring, training, and evaluating seasonal employees and volunteers.
  
• Ensure adherence to district cash control systems and assist with catering requests.
  
• Submit and follow up on work orders with Maintenance and IS departments.
  
• Utilize the Rockford Park District's HRIS system for all HR and payroll-related requirements and to accurately clock in and out for all shifts

High School Diploma or GED required; relevant college coursework preferred. Food Service or Cash Handling Experience preferred.

Critical Skills, Knowledge, and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Must be 21 years of age or older.
• At least 2 years of management/leadership experience.
• At least 2 years of customer service experience.
• At least 1 year of experience in the food service industry or similar (preferred).
• First Aid, CPR, and AED training.
• Valid Driver’s License and reliable Transportation.
• Strong work ethic, excellent organizational skills, and attention to detail.
• Knowledge of retail merchandising, Park District policies, and inventory and food & beverage best practices.
• Good oral communication and interpersonal skills, with the ability to work as part of a team.
• Creative, energetic, and proactive in problem-solving.
• Ability to document information accurately and provide efficient, expert customer care.
• Strong ability to establish and maintain effective working relationships with employees and management.
• Must be available to work up to 40 hours per week, including nights, weekends, and holidays as required in a fast-paced environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Medium work:

• • Exerting up to 100 pounds of force rarely
  • Exerting up to 50 pounds of force occasionally
  • Exerting up to 20 pounds of force frequently to move objects.
• Must be able to perform moderately physically intensive tasks, potentially including any combination of the following: climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, lifting, grasping, feeling, talking, repetitive motions, substantial movements (motions) of the wrists, hands, and/or fingers.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Regular exposure to dirt, noise, and temperature and weather extremes.
• Ability to work under stressful conditions, and problem solve.
• Potential exposure to hazardous materials.

The Rockford Park District offers an extensive benefits package designed to support employees' health and wellness, financial security, and overall work-life balance. Key highlights include:

Health & Wellness

• Health Insurance: Choose from three PPO Plans administered by BlueCross/BlueShield of Illinois, including a High Deductible Health Plan (HDHP) with an option for a Health Savings Account (HSA).
• Dental Insurance: Coverage through BlueCross/BlueShield, with a $2,000 individual annual maximum.
• Vision Insurance: Provided by EyeMed, offering discounts on frames, lenses, and other vision services.
• Wellness Program: Empower Health Services offers a variety of programs and resources to support employee well-being, including wellness challenges and health resources.
• Employee Assistance Program: Confidential counseling and support for personal and work-related challenges through SupportLinc.

Financial Security

• Retirement Plans: Illinois Municipal Retirement Fund (IMRF) pension with voluntary additional contributions & optional 457(b) deferred compensation.
• Life Insurance: Employer-paid life & AD&D (2x salary, up to $300K) plus optional voluntary coverage
  
• Critical Illness & Accident Insurances: Provides financial support by covering out-of-pocket costs for covered critical illnesses and offering optional accident insurance for additional protection.
  
• Tax-Free Accounts: HSA (with HDHP) & FSA for medical and dependent care expenses
  
• Employee Crisis Fund: Provides financial assistance of up to $2,500 for unforeseen emergencies such as medical crises, loss of a primary residence, or a family tragedy. Repayments are made through bi-weekly payroll deductions with flexible terms.

Paid Time Off: Vacation, Sick Leave, Holidays, Personal Days, Bereavement, and various leave programs.

Additional Perks

• Employee Participation Program: Use for District programs or passes including: Nicholas Conservatory & Gardens, Golf Membership, or up to $400 on a card to use throughout Park District facilities.
  
• Exclusive Discounts: Local partners, safety shoe reimbursement, and more
  
• Unique Benefits: Legal, identity theft, and pet insurance options

This robust benefits package reflects the District’s commitment to fostering a supportive and rewarding workplace.