Administrative Specialist- Public Health

Salary : $36,097.66 Annually

Location : Rockingham County, NC

Job Type : Full Time Regular

Job Number : 01646

Department : Public Health

Division : Management Support Services

Opening Date : 01 / 08 / 2025

Closing Date : Continuous

Summary

Rockingham County is an equal opportunity employer and will comply with federal and state statutes regarding discrimination in employment.

This posting is continuous and will remain posted to fill vacancies as they become available. Applicants that apply to this posting will be considered for any vacancies of this type and will only need to apply once.

• Paid Medical, Dental, Vision & Life Insurance
• Onsite wellness / medical clinic
• Onsite fitness center
• Retirement
• Flexible Spending
• Paid Vacation, Sick & Holidays
• Bereavement
• Community Service Leave
• Weekends Off (varies by position)
• Flexible Work Schedules & Telework Options (varies by position)
• Tuition Reimbursement
• 401-K & 457 Plans

Performs intermediate skilled administrative support work assisting with a variety of specialized office support and administrative tasks, providing office assistance and administrative support for Public Health, preparing and maintaining detailed and / or confidential records and files, preparing reports, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Department Director.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Examples of Duties

Essential Functions

Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; performs research; prepares and issues permits; coordinates with other departments and agencies.

Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; composes correspondence independently.

Enters a variety of data into computer; checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.

Prepares and maintains a variety of office files, accounts and other records; complies information and verifies data.

Coordinates and assists with processing accounts receivable, accounts payable, payroll, budgetary and other financial data; collects payments and fees; issues receipts; reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations.

Receives, sorts, processes and distributes incoming and outgoing mail.

Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.

Maintains inventories and orders supplies; prepares purchase orders.

Knowledge, Skills and Abilities

General knowledge of standard office and receptionist procedures and the operation of a multi-line telephone; general knowledge of the functions and activities of the County; ability to speak clearly, understand and follow written and oral directions; ability to operate standard office, computer and word processing equipment; ability to type on a typewriter or computer efficiently; ability to establish and maintain effective working relationships with associates, clients and the general public.

Physical Requirements

This work requires the frequent exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and reaching with hands and arms and occasionally requires standing, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Minimum Qualifications

Education and Experience

High school diploma or GED and minimal experience providing administrative support, or equivalent combination of education and experience.

Special Requirements

May require specific certifications and / or licenses depending upon departmental assignment.

May require specific trainings depending upon departmental assignment.

Valid driver's license.

Supplemental Information

Supplemental Information

Note : In accordance with State mandates and the Rockingham County Emergency Operations Plan, Rockingham County Health and Human Services staff from the Divisions of Social Services, Public Health and Integrated Health are required to staff emergency shelters during times of disaster. Please be advised that every staff person is eligible to be assigned to an emergency shelter or Emergency Operations Center.

The Public Service Loan Forgiveness Program is intended to encourage individuals to enter and continue to work full-time in public service jobs. If you have student loans and you are selected for full-time employment with Rockingham County, you may qualify for forgiveness of the remaining balance due on your William D. Ford Federal Direct Loan after you have made 120 qualifying payments on those loans while employed full-time by certain public service employers. Click on the link below to see whether you might qualify.

Medical, Dental, and Vision Insurance

For Full Time employees in a regular position, insurance is available and effective the first day of the following month after having worked for an entire month. The County currently pays 100% of the cost for regular employees working at least 30 hours per week. Dependent coverage is also available.

Paid Time Off

This benefit is available to regular employees working at least 20 hours per week. Time off includes :

Vacation / Annual Leave

Sick Leave

Paid Holidays .

Local Government Retirement System

All employees in regular full or part time position are required to contribute to the retirement system. Contributions are taken on a pre-tax basis. The current contribution amount is 6%.

Supplemental Retirement Plans

NC 401(k)- Employees have the option of making contributions on a pre or post tax basis to a 401(k) and on a pre tax basis to a a 457(b) plan.

Other Insurance

Insurance such as life, short term disability, and cancer care are available to regular employees and can be paid through payroll deduction.

Direct Deposit

All employees are required to have direct deposit.

Other Benefits

Credit Union : Employees of the County are eligible to open accounts at the Local Government Federal Credit Union.

Annual longevity payment beginning with the 6th full year of full or part time regular employment

Salary : $36,098