What are the responsibilities and job description for the Administrative Assistant I- Public Health position at Rockingham County Government?
Rockingham County is an equal opportunity employer and will comply with federal and state statutes regarding discrimination in employment.
This posting is continuous and will remain posted to fill vacancies as they become available. Applicants that apply to this posting will be considered for any vacancies of this type and will only need to apply once.
Performs intermediate skilled administrative support work assisting with a variety of specialized office support and administrative tasks, providing office assistance and administrative support for Public Health, preparing and maintaining detailed and/or confidential records and files, preparing reports, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Department Director.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.Essential Functions
Acts as receptionist; greets visitors; answers telephone; provides information, answers questions and responds to inquiries or complaints; forwards calls to appropriate party; directs visitors to appropriate party;
Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; performs research; prepares and issues permits; coordinates with other departments and agencies.
Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; composes correspondence independently.
Enters a variety of data into computer; checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.
Prepares and maintains a variety of office files, accounts and other records; complies information and verifies data.
Coordinates and assists with processing accounts receivable, accounts payable, payroll, budgetary and other financial data; collects payments and fees; issues receipts; reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations.
Receives, sorts, processes and distributes incoming and outgoing mail.
Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.
Maintains inventories and orders supplies; prepares purchase orders.
Knowledge, Skills and Abilities
General knowledge of standard office and receptionist procedures and the operation of a multi-line telephone; general knowledge of the functions and activities of the County; ability to speak clearly, understand and follow written and oral directions; ability to operate standard office, computer and word processing equipment; ability to type on a typewriter or computer efficiently; ability to establish and maintain effective working relationships with associates, clients and the general public.
Physical Requirements
This work requires the frequent exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and reaching with hands and arms and occasionally requires standing, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).Education and Experience
High school diploma or GED and minimal experience providing administrative support, or equivalent combination of education and experience.
Special Requirements
May require specific certifications and/or licenses depending upon departmental assignment.
May require specific trainings depending upon departmental assignment.
Valid driver's license.Supplemental Information
Note: In accordance with State mandates and the Rockingham County Emergency Operations Plan, Rockingham County Health and Human Services staff from the Divisions of Social Services, Public Health and Integrated Health are required to staff emergency shelters during times of disaster. Please be advised that every staff person is eligible to be assigned to an emergency shelter or Emergency Operations Center.
This posting is continuous and will remain posted to fill vacancies as they become available. Applicants that apply to this posting will be considered for any vacancies of this type and will only need to apply once.
- Paid Medical, Dental, Vision & Life Insurance
- Onsite wellness/medical clinic
- Onsite fitness center
- Retirement
- Flexible Spending
- Paid Vacation, Sick & Holidays
- Bereavement
- Community Service Leave
- Weekends Off (varies by position)
- Flexible Work Schedules & Telework Options (varies by position)
- Tuition Reimbursement
- 401-K & 457 Plans
Performs intermediate skilled administrative support work assisting with a variety of specialized office support and administrative tasks, providing office assistance and administrative support for Public Health, preparing and maintaining detailed and/or confidential records and files, preparing reports, assisting the public, and related work as apparent or assigned. Work is performed under the moderate supervision of the Department Director.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.Essential Functions
Acts as receptionist; greets visitors; answers telephone; provides information, answers questions and responds to inquiries or complaints; forwards calls to appropriate party; directs visitors to appropriate party;
Assists the public with the completion of various records, applications, etc.; verifies completeness and accuracy of information; performs research; prepares and issues permits; coordinates with other departments and agencies.
Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas and related documents, etc. where a knowledge of format and presentation is necessary; composes correspondence independently.
Enters a variety of data into computer; checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures; enters and retrieves sensitive and restricted information into computer system.
Prepares and maintains a variety of office files, accounts and other records; complies information and verifies data.
Coordinates and assists with processing accounts receivable, accounts payable, payroll, budgetary and other financial data; collects payments and fees; issues receipts; reconciles invoices with payment vouchers; prepares daily deposits; prepares bills; performs calculations and posts to statistical and other records applying knowledge of regulations.
Receives, sorts, processes and distributes incoming and outgoing mail.
Operates a variety of standard office equipment; performs light maintenance on photocopy and scanning equipment.
Maintains inventories and orders supplies; prepares purchase orders.
Knowledge, Skills and Abilities
General knowledge of standard office and receptionist procedures and the operation of a multi-line telephone; general knowledge of the functions and activities of the County; ability to speak clearly, understand and follow written and oral directions; ability to operate standard office, computer and word processing equipment; ability to type on a typewriter or computer efficiently; ability to establish and maintain effective working relationships with associates, clients and the general public.
Physical Requirements
This work requires the frequent exertion of up to 10 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and reaching with hands and arms and occasionally requires standing, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).Education and Experience
High school diploma or GED and minimal experience providing administrative support, or equivalent combination of education and experience.
Special Requirements
May require specific certifications and/or licenses depending upon departmental assignment.
May require specific trainings depending upon departmental assignment.
Valid driver's license.Supplemental Information
Note: In accordance with State mandates and the Rockingham County Emergency Operations Plan, Rockingham County Health and Human Services staff from the Divisions of Social Services, Public Health and Integrated Health are required to staff emergency shelters during times of disaster. Please be advised that every staff person is eligible to be assigned to an emergency shelter or Emergency Operations Center.
Salary : $36,098
