Events Coordinator

About us

We are professional and agile.

Our work environment includes:

• Modern office setting
• Productive Atmosphere
• Promotes Collaboration
• Open and Honest Communication
• Compassionate Team Members
• Good Work-Life Balance

Duties to include but not limited to:

• Update magazine, websites and other social media outlets with local events.
• Lead the planning, promotion, and execution of Chamber events, including signature events such as Seafair, the HummerBird Celebration, and the Winter Texan Appreciation Day.
• Manage event logistics, including vendor selection, venue selection, event setup, transportation, accommodations, on-site management, budget management, sponsorship coordination, and event registration.
• Lead and manage event planning teams, including committees and volunteers, to ensure smooth coordination and execution of events.
• Develop marketing strategies to promote events, increase attendance, and enhance the association's visibility and brand awareness.
• Collaborate with the President/CEO to develop promotional materials, social media content, and press releases to enhance event visibility and attendance.
• Work closely with Chamber members, partners, and stakeholders to strengthen relationships and encourage participation in Chamber events.
• Track event participation, sponsorship fulfillment, and program success, providing reports and recommendations for continuous improvement.
• Assist with Hospitality Training
• Responsible for the collection of all outstanding accounts receivable after events.
• Handle post-event duties, including sponsor thank-you notes, distributing surveys, and compiling event metrics.
• Obtain feedback from the team in recap meetings to evolve program offerings based on changing business needs, business partners, and vendors.
• Serve as the staff liaison for the special events ad-hoc and standing committees.
• Work with the committee chair and members to plan events.
• Work with the committee chair to assist in drafting meeting agendas and coordinating materials for committee meetings.
• Act in an advisory role to Chamber committees.
• Manage and support ticket sales for occasional events

Qualifications and Skills:

• Public speaking/presentation abilities
• Canva knowledge
• Organizational abilities
• Proficiency in MS Office (Word, Excel, PowerPoint), calendar programs (Outlook), and Internet usage.
• Excellent verbal communication and interpersonal skills.
• Ability to build and maintain relationships.
• Strong understanding of customer service principles.
• Critical thinking skills and ability to work independently with limited supervision.
• College degree in business or related degree preferred but not required
• Experienced in working in an office environment, Chamber of Commerce experience …a plus
• Attend conferences and expos to promote Visit Rockport-Fulton
• File and retain all documents in accordance with the Chamber’s Record Retention Policy
• Perform other duties and responsibilities as assigned.
• Represents the organization, both internally and externally, by supporting the strategic direction, priorities, objectives, and values of the Chamber.
• Provides courteous and prompt service to all internal and external parties.
• Prioritizes and addresses requests and assignments in a professional and cooperative manner.
• Identifies opportunities and recommends methods to improve operational efficiencies.
• Perform all other duties as assigned by the CEO.
• Attend and participate in committee meetings.
• Communicate key points and highlights to the rest of the Chamber team
• Once approved by the committee chair, send minutes to the CEO for inclusion in the board meeting packet.
• Plan and attend committee events.

Compensation for this position will be based on experience and skill level.

Job Type: Full-time

Pay: From $16.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• Day shift

Work Location: In person

Salary : $16