What are the responsibilities and job description for the Executive/Personal Assistant position at ROCS Grad Staffing?
Job Description
Job Description
Why You Want To Work Here :
Established as a community-focused organization, we are a medical and psychiatric provider dedicated to offering a wide range of services to adults aged 18 and older, addressing mental health and substance abuse challenges.
Job Overview :
As an Executive / Personal Assistant, you will provide high-level support for a professional doctor by handling various tasks to help them focus on their core responsibilities.
Responsibilities of the Executive / Personal Assistant :
- Calendar Management : Organize and manage schedules, appointments, and meetings.
- Communication : Handle incoming and outgoing communications, including emails and phone calls.
- Meeting Coordination : Prepare agendas, take minutes, and ensure follow-up on action items.
- Travel Arrangements : Plan and coordinate travel itineraries, including flights, accommodations, and transportation, including vacations and family trips.
- Document Management : Prepare, edit, and organize documents, reports, and presentations.
- Budget Management : Assist with tracking and managing budgets and expenses.
- Project Support : Assist in project management and coordination, ensuring deadlines are met.
- Research : Conduct research and compile information as needed for decision-making.
- Client Relations : Maintain relationships with clients and stakeholders, ensuring communication is clear and professional.
- Event Planning : Organize and coordinate corporate events, conferences, and meetings.
- Confidentiality : Handle sensitive information with discretion and confidentiality.
- Daily Errands : Manage personal errands, such as ordering meals, dry cleaning, and other tasks.
- Bill Management : Manage bills and finances, ensuring timely payments.
- Research and Reservations : Research and make reservations for restaurants, events, and activities.
- Gift and Event Planning : Organize special occasions, including birthdays, anniversaries, and holidays.
- Communication Management : Handle correspondence and communication, including mail and messages.
- Time Management : Help prioritize tasks and manage time effectively to balance professional and personal commitments.
Requirements of the Executive / Personal Assistant :
Full-time, On-site
22-24 / hr
Salary : $22 - $24
