Personnel Manager

About Us:

The Rogue Valley Symphony celebrates 58 years as the premiere orchestra in Southern

Oregon. Now a professional orchestra with more than 70 players and three venues in

Ashland, Medford, and Grants Pass, the Rogue Valley Symphony continues its mission

to bring a live orchestra experience to where you are.

Responsibilities:

1. Hire musicians to fill all orchestra seats and ensure that all parts are covered for

each concert set.

2. Record attendance of all musicians at rehearsals and performances at each

concert set.

3. Attend all rehearsals and performances, arriving at least 30 minutes prior to the

start.

4. Prepare a document for the Music Director that lists all new and/or returning

musicians to welcome and introduce for each concert set.

5. Arrange housing for all out-of-town musicians.

6. Prepare a list of musicians and their seats for each concert set to be distributed

to Music Director, Operations Manager, Librarian, and Stage Manager.

7. Work with Operations Manager to ensure payroll is correct for each concert set.

8. Communicate details and information about each concert set to all musicians.

9. Be the point person to contact when musicians have specific requests.

10. Create musician contracts.

11. Ensure that all necessary Federal and State forms are completed and submitted

by each musician prior to their first payroll period.

12. Regular update to musician data base.

Personnel manager responsibilities continued:

Season Schedule:

• Create full rehearsal and performance schedule and send to the Production Manager (PM).
• Enter rehearsal and performance schedule onto master calendar.
• Eventually create Google survey to send to musicians about new season.
• Work with the Production Manager to create individual player contracts for RVS musicians and subs.

Instrumental needs/rentals

• Provide season rep to principal percussionist and find out what instruments we will need to borrow or rent.
• Make an official request to Terry Longshore at SOU including all specifics (instruments needed, date/time of pickup, date/time of return, dates/places used, and completed off-campus use forms).
• Seek alternative sources for any instruments not available
• Prepare rental instrument budget for Production Manager review
• Piano needs/rental
• Review season instrumentation identify piano/celeste needs with Production Manager
• Ascertain from soloist contracts their piano practice time requests
• Determine which programs could use house pianos and which need a rental instrument.
• Discuss use of piano studio with Prof. Tutunov and Tom Lowell (SOU tuner), provide them with a concert schedule.
• Schedule instruments and create budget and give to Production Manager
• Secure celeste instrument from Britt Festival parts could be played on SOU keyboard glockenspiel and which require celeste.

Venues

• Maintain regular contact with venues as necessary.

Guest Artists

• Arrange AVIS rental at airport
• Pick up or arrange airport pickup when necessary.
• Coordinate (daily) ground transportation and access to practice space, if needed.
• Shop for any green room items specified in contract or requested by artist.

Auditions

• Work with PM on all aspects of auditions advertising, vacant position listing, communications with applicants
• Set up preliminary, semi-final, and live audition rounds
• Communicate with Music Director (MD) and orchestra principals as to audition repertoire lists.
• Communicate with MD and orchestra principals re: audition rounds scheduling.
• Assist PM in administering live auditions locations and with live auditions as well.
• Assist PM in post audition tabulations, and contracting

And other duties as assigned.

Additional qualifications

• Must have at least 2-5 years of experience in the area of managing personnel in a supervisory capacity.
• A flexible, outgoing, and friendly personality with the ability to meet new
• people easily and handle difficult and potentially stressful situations with ease.
• A genuine interest and enthusiasm for the mission of the Rogue Valley Symphony.
• An understanding of the fundamental principles of the non-profit business model.
• Excellent oral and written communication skills.
• Technological skills should include, but are not limited to:
• A good working knowledge of Windows operating system and programs
• Google Suite (including Gmail, Google Sheets, Google Docs, etc.), Microsoft Office Suite (Word, Excel)
• Ability to learn and adapt to new personnel management software.
• Must own or have access to vehicle during the concert set weeks.
• The successful candidate must agree and adhere to the terms set in RVS employment handbook.

WORK SCHEDULE AND COMPENSATION

• This is a 30 hour a week position with nights and weekend work throughout the Orchestra season. It Compensation is $24 an hour, include $350 monthly health stipend.

The Rogue Valley Symphony does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, disability or any other characteristic protected by law.

GENERAL INFORMATION

APPLICATION DEADLINE: Open Until Filled

APPLY TO NAME: Asadour Santourian, Production Manager

APPLY TO EMAIL: office@rvsymphony.org

APPLICATION PROCEDURE:

Send resume, cover letter (ALL REQUIRED), and list of 3 professional references to:

Asadour Santourian

33 N. First Street

Ashland, Oregon 97520

(541)708-6402

Must reside in the Rogue Valley of Oregon or be willing to relocate.

Job Type: Part-time

Pay: From $24.00 per hour

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Ashland, OR 97520 (Required)

Ability to Relocate:

• Ashland, OR 97520: Relocate before starting work (Required)

Work Location: In person

Salary : $24