What are the responsibilities and job description for the Office Assistant - Sacred Heart Catholic Church - Bowie Maryland position at Roman Catholic Archdiocese of Washington?
The Parish Office Assistant reports to the parish Business Manager and is responsible for the process of data entry to the parish database, ensuring the production of reporting, and supervising other system users as authorized by the Pastor. This is a part-time, non-exempt, in-person position. The position works six to eight hours per week at $20 per hour.
Role Specifications/Requirements:
Contributions
- Oversee weekly offertory data entry and electronic upload
- Batch reporting and comparison with ParishSoft Accounting, vendor reports and bank records
- New fund set up and maintenance
Census
- Oversee new parishioner entry, parishioner data changes and updates
- Annual review of parishioner data, e.g., identify and resolve duplicate entries, parishioners who have moved away, etc.
- Periodic confirmation of active parishioner data
Reporting
- Produce periodic reports for the Pastor and Finance Council. Examples include:
- Monthly-Quarterly-Yearly Report
- Three Year Summary
- Contribution Query for a Custom Date Range
- Generate and prepare the Annual Parish Statistical Report and Take the Next Step report
- Produce annual contributions statements for individual contributions received in excess of $250. Reconcile with contribution statements from on-line giving software.
User administration
- Set up new users and assignment of permissions
- Assist users with in-system training and help menus
- Ensure timely removal of departed users
Skills, Knowledge and/or Abilities Required
- Work independently, manage time and meet deadlines
- Initiative to bring matters to the attention of the Business Manager and Pastor
- Intellectual curiosity around data activity and trends
- Interest to explore computer system menus and functions
- Problem solve issues within the Family Suite donor database and/or reporting
Other
- Participate in ParishSOFT vendor and Archdiocese meetings regarding system training and updates.
- Learn updates and changes and inform other parish users as needed.
- Assist with other data entry or office filing or record keeping tasks as requested.
Salary : $20
