What are the responsibilities and job description for the Office Assistant position at Roman Catholic Diocese of Tucson and Affiliated...?
St Thomas the Apostle Parish
Job Description
Job Description
Job Title: Office Assistant Status: Full time
Exemption Status: Non-exempt Salary Grade: 20
Department/Location: St Thomas the Apostle Parish / Tucson, AZ
Primary Function: Under the direction of the Religious Education Director, the Pastoral Associate or the Pastor, is responsible for performing a variety of administrative duties in support of the parish Religious Education office. Responsibilities include data entry and other more complex assignments. The Employee shall be a minister of the Gospel and Catholic Teaching both academically and behaviorally while at work and in his/her personal life, “…Live in a manner worthy of the call you have received.” (Eph. 4:1)
Essential Duties and Responsibilities:
- Perform as an ecclesial minister in support of the Parish’s spiritual and pastoral mission
- Make copies of various documents as required.
- Coordinate Children’s Liturgy and Altar Server schedule
- Greet visitors, answer general questions regarding the various religious education programs
- Answer the phone, take messages or direct the call to the appropriate person or department
- Assist in organizing all office files and records
- Process Religious Education registrations, including sacrament classes and retreats
- Prepare, update and retain student/family records
- Produce certificates for a variety of sacramental programs
- Maintain supplies for offices and classrooms
- Record all sacraments received at all grade levels into sacramental registers
- Produce the weekly prayer requests and place in church
- Assist in Compliance Processing of volunteers as needed
- Perform other miscellaneous duties as required
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, kneeling and keyboarding.
Basic Qualifications:
Required Activities: Walking, sitting, standing, stooping, reaching, talking, handling, hearing, carrying, kneeling and keyboarding.
Basic Qualifications:
- Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church.
- Type a minimum of 50 WPM.
- Computer skills including word processing, spreadsheet preparation, basic internet skills
- Excellent communications skills, written and verbal; excellent human relations and interpersonal skills
- Exercise courtesy to fellow employees, parishioners and the general public.
- Be available for evening and weekend work and overtime as necessary.
- Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required.
- Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency.
- Ability to maintain confidentiality.
- The Ability to successfully complete a criminal history and background check.
- Professional bearing and clean and neat personal appearance.
Education and Experience:
- A minimum of a high school diploma or GED.
- At least one year’s experience in an office setting, or equivalent experience.
Covenants of Employment:
St. Thomas the Apostle is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values, teachings, and morals of the Roman Catholic Church and by Arizona state law. Under the “Zero Tolerance Policy”, no one will be knowingly assigned or retained to serve in the Parish/Church/School when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.
