What are the responsibilities and job description for the Administrative Assistant position at RootStaff?
Job Title: Administrative Assistant
Shift Timing: 8am-5pm(Mon-Fri)
Location: Irvine, CA 92618
Pay rate: $28 - $34/hr
Job Responsibilities:
• Operate word processors, personal computers, or CRTs to perform a full range of word processing, graphics, and publishing tasks. This includes creating documents containing financial or statistical data or terminology related to scientific, technical, or legal fields.
• Enter and manipulate data using spreadsheet, database, or file management programs; perform a variety of typing tasks.
• Set priorities and procedures to accomplish work effectively. May need to delegate tasks or offer assistance and support to others.
• Collect data, conduct research, and compile information using mathematical calculations for various reports and projects.
• Compose, analyze, and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors.
• Conduct meetings or presentations as needed.
• Investigate specific problems, such as delays, to ensure project goals are being met.
• Communicate potentially negative situations to management constructively.
• Read and prioritize mail, highlight important items, attach relevant files, and distribute accordingly. Respond to or draft routine correspondence for review and signature.
• Interface with team members, departments, and customers. Screen calls, answer routine questions, and manage visitors.
• Schedule appointments and coordinate domestic and international travel arrangements.
• Collaborate with internal and external executive-level staff to arrange in-house and off-site meetings, including travel and hotel accommodations, meals, recreational programs, guest speakers, and agendas.
• Maintain accurate, up-to-date filing and record systems.
• Maintain confidential records and reports.
• Perform other related duties as needed.
Job Requirements:
• Three years of relevant office experience or demonstrated ability to perform the outlined responsibilities.
• Education certificate in the applicable functional area preferred.
• Thorough knowledge of office equipment, administrative procedures, and/or terminology in the functional area.
• Ability to accurately record meeting proceedings, as applicable.
• Ability to type at least 55 words per minute, as applicable. Personal computer skills may be required.
• Must demonstrate effective verbal, written, and interpersonal communication skills.
• Ability to work effectively with others and be a participative team player.
Salary : $28 - $34
