Demo

Lease Administrator

Rose Associates
New York, NY Full Time
POSTED ON 2/8/2025
AVAILABLE BEFORE 5/7/2025

Location : 777 Third Avenue, New York, NY 10017

Overview

Join Rose Associates, where real estate innovation thrives. With nearly a century of expertise, we're a leading force in New York City's dynamic market. Become a Lease Administrator and seize the excitement and opportunity within our vibrant residential communities. We are seeking a detail-oriented individuals committed to excellence to support our Property Manager, ensuring the ongoing success of our multifamily properties.

Key Responsibilities

  • Act as a liaison between ownership and residents, ensuring smooth communication by drafting and circulating resident communications.
  • Cultivate a welcoming atmosphere by fostering strong relationships among residents, management, and building staff.
  • Take charge of lease administration, including meticulous data entry into property management software, managing calendars, and processing codes for accounts payable and receivable.
  • Keep office files organized, manage inventory, and ensure compliance with storage, bicycle, and fitness agreements.
  • Prepare comprehensive monthly reports, maintaining delinquency below 0.5% of GPR.
  • Coordinate Move In / Move Out procedures, handle insurance certificates, and oversee Move Out Reports and security deposit refunds.
  • Assist the Resident Manager with post-move out walk-throughs, coordinate vendors, and review contracts.
  • Support the Property Manager in budget forecasting, organizing building-related events, and managing emergencies.
  • Provide after-hours on-call support when necessary, promptly communicating any issues to the Property Manager.
  • Analyze income and expense trends, contribute to budget forecasting, and assist with code processing and filing.
  • Collaborate closely with property management on renovations, vendor coordination, and lease enforcement.
  • Stay informed about the competitive marketplace, oversee resident retention initiatives, and be prepared to handle emergencies.
  • Maintain a physical presence on-site, ensuring effective communication with tenants, staff, vendors, and visitors.
  • Comfortably navigate stairs and adapt to varying environmental conditions as needed.
  • Flexibility to perform additional duties outside of regular responsibilities as required.

Qualifications

  • Bachelor's degree in business, marketing, real estate, or finance is preferred.
  • Minimum of 3 years of multifamily experience.
  • Experience in luxury and stabilized multifamily housing.
  • Proficiency in navigating computers and property management software, including Microsoft Office, On-Site, and Yardi.
  • Technical knowledge of building operations and maintenance.
  • Understanding of marketing trends, budgeting, and reporting.
  • Valid NYS real estate license or ability to obtain one within the first 120 days of employment. All active license holders must register their license with Rose Associates upon hire.
  • Ability to travel between buildings
  • Work authorization (required)
  • Must be available to work weekends (Saturdays and Sundays)
  • In addition to base compensation, significant incentive pay and full benefits packages are available.

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