Administrative Assistant for the Office of the President

Administrative Assistant for the Office of the President

Rose-Hulman Institute of Technology has an opening in the Office of the President as an Administrative Assistant. We have been ranked No. 1 among U.S. engineering colleges by the U.S. News & World Report Best Colleges Guide for the last 26 consecutive years.

The Administrative Assistant in the Office of the President will respond to complex telephone and walk-in inquiries; distribute informational forms and documents with instructions; respond to routine and non-routine inquiries; serves as a reference for policies and procedures; contact individuals inside and outside of Institute on highly confidential matters and maintain work area ensuring a professional appearance.

The position will independently answer correspondence; independently compose and draft forms; format/prepare complex documents; create and maintain list servs. The position will provide program/project support; assist in preparing materials; maintain program/project calendars; coordinate programs/projects including registration, scheduling presenters, logistics, accommodation requests, food & beverage, marketing materials, program materials, troubleshooting issues, etc.

The Administrative Assistant in the Office of the President will set up and maintain filing system and maintain databases; create and formulate moderately complex spreadsheets, develop databases and materials from a variety of information systems. The position will maintain and update pages within a content management system according to pre-established schedules; make changes to the website as directed; review website to catch bugs, correct errors, and typos, fix broken links, and cross-link new resources to relevant pre-existing pages; may create templates of approved website layouts, in addition to updating and contributing to social media pages; editing and adding content to area support sites, employee sites, and publications/newsletters.

Additionally, the Administrative Assistant in the Office of the President will schedule appointments, meetings and locations using an electronic calendar; plan and schedule w/o consultation; arrange programs/events; attend meetings and prepare notes, follow up as necessary; independently compile materials for meetings. The position will arrange details of complicated travel plans involving lengthy trips; prepare travel schedule, itinerary and appointment contacts; review accuracy of assigned charges; order supplies within guidelines; may assist with travel reimbursements. This position will monitor department budget for expenses and balances; investigate discrepancies; process charges, P-Card purchases, and travel reimbursements; may assist with grant preparation.

Qualified candidates will have a bachelor’s degree and five to seven years of professional work experience. Varying education/experience may be considered in lieu of the other.

Preferred candidates will have higher education experience; excellent verbal and written communication skills, excellent interpersonal and customer service skills; advanced skills in Microsoft Office Suite or related software; ability to learn and adapt to new processes and systems; excellent organizational skills and attention to detail; advanced understanding of clerical procedures and systems such as recordkeeping and filing; and ability to work independently.

Rose-Hulman Institute of Technology is a STEM (Science, Technology, Engineering, and Mathematics) focused institution, whose students’ education and success are the nucleus of everything we strive for. We support and recognize excellence in teaching, learning, innovation, and intellectual growth of our students, faculty, and staff. Our campus culture is student-focused, welcoming, and inclusive. Here, we believe that every employee has a role to play in the mission of the institute: to provide our students with the world's best undergraduate science, engineering, and mathematics education in an environment of individual attention and support.

At Rose-Hulman, your successes are celebrated in a welcoming, supportive, and flexible environment with a number of benefits and resources including a variety of health benefit options; voluntary benefits such as Group Accident and/or Group Critical Illness Insurance, Pet Insurance, and Caregiver Resources; participation in Tuition Exchange; a generous and flexible paid leave program and dedicated time for professional development. As a Rose-Hulman employee, you will also enjoy access to full-service fitness facilities and programming; a performing arts center featuring national touring acts and campus productions; and access to state-of-the-art labs, facilities, and equipment. All employees experience opportunities to have an impact on student lives and be part of a greater purpose through multidisciplinary project collaboration that can have a global impact as well as receiving continual encouragement and support of philanthropic and volunteer opportunities.

Located on the banks of the Wabash River and conveniently located within driving distance of seven major cities, Terre Haute is a vibrant community with a revitalized downtown, museums, parks, four higher ed institutions, a rich historical past, and dynamic food, music, and arts scene.

Applications: Only online applications/resumes submitted via the Rose-Hulman Institute of Technology Employment Opportunities website, jobs.rose-hulman.edu, will be accepted until the position is filled. Contact Human Resources via email, HRApply@rose-hulman.edu, for questions.

This position is not eligible for work visa sponsorship at this time.

EEO/AA
Rose-Hulman Institute of Technology is an affirmative action and equal opportunity employer. It is the Institute’s policy to treat all employees and applicants equally according to their individual qualifications, abilities, experiences, and other employment standards. Rose-Hulman will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of race, religion, sex, pregnancy, ethnicity, national origin (including ancestry), citizenship status, physical or mental disability, age, sexual orientation, gender, gender identity or expression, veteran or military status (including special disabled veteran, Vietnam-era veteran, or recently separated veteran), predisposing genetic characteristics, or any other protected category under applicable local, state or federal law, including protections for those opposing discrimination or participating in any complaint process on campus or within the Equal Employment Opportunity Commission or other human rights agencies. Rose-Hulman Institute of Technology is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact the Office of Human Resources.