Demo

Facilities and Operations Assistant

Rose International
Warwick, RI Temporary
POSTED ON 3/15/2025
AVAILABLE BEFORE 4/10/2025

Required Education :

  • Bachelor’s degree

Required skills, experience, and knowledge :

  • Administrative support
  • Program Management
  • Customer Service
  • Creating, updating, and maintaining spreadsheets
  • Responsibilities and duties of the Facilities and Operations Assistant :

  • Provides administrative support for a department head.
  • Works without direct supervision for a majority of the day.
  • Independently writes and publishes certain types of memos, correspondence, reports and studies employing proper grammar and spelling.
  • Operates various typical office machines such as copier, fax, printer, shredder, adding machine and Dictaphone.
  • Receives and properly distributes all incoming communications, including mail and fax.
  • Creates and maintains a department filing system.
  • Requisitions and maintains department supplies and materials.
  • Deals with the general public at some level and provides customer service.
  • Assists the department head to schedule appointment.
  • Provides relief for the switchboard operator as needed.
  • Performs computer word processing, spread sheets and data entry in a proficient and accurate manner; uses other software applications as needed to support the department.
  • Takes minutes of meetings and publishes accurate minutes
  • May maintain Material Safety Data sheets for all buildings.
  • Tracks monthly, quarterly, biannual preventive maintenance system.
  • Provides front-line support to department personnel and others as required using two- way radio communications.
  • Assists to coordinate scheduling of repairs.
  • Works with the department head to prepare bid documents pertaining to building maintenance.
  • Calculates electrical bills for outlying buildings, the T.F. Green terminal, parking concession, car rentals and terminal tenants.
  • Assists with coordinating Board Room set up for scheduled meetings.
  • Prepares department time sheets and payroll documents.
  • Provides a department contact for dealing with fire alarms and coordinates with electricians, managers and the fire department.
  • Checks building maintenance invoices for accounting accuracy.
  • Verifies and inspects work performed by contract cleaning services.
  • Processes purchase orders.
  • Only those lawfully authorized to work in the designated country associated with the position will be considered.
  • Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.
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