Payroll Specialist

Overview
We are seeking a detail-oriented and experienced Payroll Specialist to join our dynamic team. The ideal candidate will be responsible for managing payroll processes, ensuring timely and accurate compensation for employees, and maintaining compliance with applicable regulations. This role requires a strong understanding of payroll management systems and human resources practices, as well as proficiency in financial software.

Examples Of Duties

• Schedule and coordinate incoming payroll records from all district locations.
• Coordinate with the Personnel Department regarding new employees, terminations, transfers and changes of status.
• Use reports created in the Absence Management substitute system to upload leave for all employees in the district.
• Upload and keep current leave balances in the Absence Management system as necessary.
• Add, terminate and make changes to employee records in the Oregon PERS EDX system.
• Acts as an assistant to the Budget & Accounting Manager to provide and assist with data collection, reporting, and financial projections related but not limited to bargaining, budgeting and auditing.
• Answer telephone, in-person, and email inquiries regarding pay, leave, fringe benefits, insurance and other employee deductions.
• Responsible for public employee’s retirement system bill reconciliation and payment.
• Responsible for the financial aspect of health insurance programs for district employees. OEBB bill reconciliation and payment.
• Payroll tax reconciliation, filing of federal and state quarterly reports. Prepares W-2’s.
• Responsible for the expense to invoice to payment reconciliation of all payroll benefit expenditure lines and PFMLI (Paid Leave Oregon) reporting.
• Responsible for balancing and processing all liability payments.
• Maintain early retirement records: Issues monthly payments and reconciles annual retirement reports.
• Assist district staff with district TSA match and keep records current in Visions.
• Reconcile distribution of taxes, voluntary deductions and fringe benefits in preparation for monthly payments.
• Issue monthly federal and state tax payments, prepare quarterly reports and reconcile annual payroll reports.
• Prepare reports for and work with Oregon PERS, Worker’s Compensation and district auditors.
• Reconcile all payroll liability accounts to year-end balances.
• Pays insurance premiums and amounts deducted for various voluntary deductions as well as Worker’s Compensation.
• Reconcile Worker’s Compensation monthly and make necessary journal entries in Visions.
• Fulfills other related duties as assumed or assigned.

Education

• High school diploma or equivalent.
• Post-secondary payroll/accounting education preferred.

Experience

• Five years’ increasingly responsible payroll experience.

Qualifications

• Demonstrates competence in the areas of mathematics, reading, writing and speaking.
• Possess an appropriate and valid driver’s license

Knowledge of:

• Applicable laws, codes, regulations, policies and procedures relating to payroll and payroll processing.
• Payroll systems, policies, procedures.
• Policies and objectives of assigned programs and activities.
• Educational payroll management functions.
• Payroll analysis and projection techniques.
• Technical aspects of the field of specialty.
• Oral and written communications skills.
• Knowledge of Visions, Absence Management, State tax reporting software (Frances) as necessary to complete work expectations.
• Independent working knowledge of supplemental computer software: Excel, Word, Adobe Acrobat and other commonly used software programs in the business office.

Ability to:

• Make independent decisions.
• Interpersonal skills using tact, patience and courtesy.
• Understand and carry out oral and written directions.
• Retrieve payroll data from other software and systems used by the district.
• Be effective in oral and written communications.
• Manage confidential information.
• Oversee payroll entry work done by other business office personnel.

If you are passionate about delivering exceptional payroll services and thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $32.03 - $39.36 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Work Location: In person

Salary : $32 - $39