What are the responsibilities and job description for the Facilities Administrative Assistant position at Roseman University of Health Sciences?
About Roseman University:
Roseman University of Health Sciences is more than just a non-profit, private institution; we're a beacon of innovation and excellence in healthcare education. With campuses in Henderson and Summerlin (Las Vegas), NV, and South Jordan, UT, we're dedicated to shaping the future of healthcare through cutting-edge learning and a commitment to serving diverse communities. Our mission is clear: to prepare the next generation of healthcare professionals to excel in their fields, foster collaboration, and lead with impact. Join us in our journey to make a meaningful difference in healthcare and in the lives of the communities we serve.
Position Summary:
Join our dynamic facilities team and be the hero that keeps our campus running smoothly. As the Facilities Administrative Assistant, you'll support the the Director of Facilities and the Director of Facilities Administration. You will assists with contract administration, work order systems, space reservation systems, accounting processes, security systems, and other general administrative duties. The Administrative Assistant acts as a contact person for the Facilities Unit and frequently interacts with university faculty, staff, students, tenants, vendors, and visitors. If you’re a detail-oriented multitasker with strong communication skills, we want to hear from you!
Essential Functions:
- Provides administrative support to the Campus Director of Facilities and the Director of Facilities Administration.
- Assists the Director of Facilities with managing work order administration including providing access and training for requesters.
- Manages and approves space reservations on the campus for classes, meetings, student events, and other special events.
- Issues and tracks access badges, parking permits, and keys to faculty, staff, students, and tenants.
- Support the onboarding process by facilitating facilities access, parking permits and system set up.
- Assist with tenant-related tasks, including updating and installing signage, managing space reservations, coordinating work orders, and sending email notifications.
- Assists the facilities team with accounting duties such as invoice approvals, tracking, reconciling budgets and processing expense reports.
- Assists with safety and emergency management for setting up fire drills and sending out notifications.
- Reviews and tracks security reports for campus.
- Assists in new student orientations with data entry and day of assignments.
- Provides rotation coverage for the front reception desk.
Qualifications:
- A minimum of 3-5 years’ work experience in an administrative or customer service type position.
- Any combination of education that provides required knowledge, skills, and abilities deemed necessary for this position.
- Preference will be given to those who have some college, specialized training and/or professional licenses.
- Must have valid driver’s license and maintain a satisfactory driving record.
Why Join Roseman University?
At Roseman University, we're passionate about creating a vibrant and supportive community for everyone who walks through our doors. Our innovative Six-Point Mastery Learning Model® is not just a framework—it's the key to equipping our graduates with the skills and confidence to shine in their careers. When you join our team, you’re not just taking on a job; you’re becoming a crucial part of a mission to drive growth, success, and transformation. You’ll have the chance to shape the future, inspire excellence, and make a lasting impact on our students, faculty, and the wider community. Come be a part of something extraordinary!
Who We Are!
At Roseman University of Health Sciences, we're redefining the future of education and healthcare. We're not just transforming the way we learn and practice; we're inspiring a revolution. Imagine a place where discovery is not just encouraged but celebrated, where every idea and goal is valued and shared across our dynamic community. Here, you’re not just another face in the crowd—you’re an integral part of our collective journey. As a non-profit, we are deeply committed to making a real difference, working hand-in-hand to shape the next generation of healthcare professionals. Join us in this exciting endeavor and be a part of something truly impactful.
What We Offer
- Medical, Dental, Vision plans to cover a variety of options
- Retirement matching up to 7.5%
- Employee Assistance Programs including Mental Health services
- Generous Vacation and Sick leave for a phenomenal work-life balance
- Paid Holidays
- Eligible to participate in the Public Student Loan Forgiveness (PSLF)
- And additional employer paid benefits
Roseman University is an Equal Opportunity Employer
For more information about our mission, programs, and community, please visit our website: www.roseman.edu
What To Do Next
Apply through our Career Center at Roseman.edu! Don’t miss the chance to join our dynamic team—apply today and start your journey with us!
