What are the responsibilities and job description for the Facilities Administrative Assistant position at The Crossing Christian Church?
Employee Classification: Part-Time Regular
FLSA: Non-Exempt
Pay Basis: Hourly
Hours per week: 28*
The Crossing, A Christian Church exists for people to discover Jesus and the Journey. This journey often begins when someone steps foot onto one of our physical community campuses. Our Facilities Team strives to create and maintain enjoyable environments that inspire people to take the next step to building a relationship with Jesus and others.
Where you fit in
The Facilities Administrator will oversee multi-campus facilities use, build and manage processes, conduct multi-team collaboration, and provide administrative support for The Crossing Church’s campuses. This position is perfect for an outgoing individual whom God has gifted with exemplary organizational skills, influential communication abilities, and creative troubleshooting throughout a cross-disciplinary environment. This person will be a key agent as The Crossing fulfills a new vision over the next ten years.
What You’ll Be Doing
Facility Operations Ownership, Oversight, and Coordination
FLSA: Non-Exempt
Pay Basis: Hourly
Hours per week: 28*
- 6-7 hours per day on weekdays with occasional surge to 30 hours, with flexibility to support large events and holiday services, as needed.
The Crossing, A Christian Church exists for people to discover Jesus and the Journey. This journey often begins when someone steps foot onto one of our physical community campuses. Our Facilities Team strives to create and maintain enjoyable environments that inspire people to take the next step to building a relationship with Jesus and others.
Where you fit in
The Facilities Administrator will oversee multi-campus facilities use, build and manage processes, conduct multi-team collaboration, and provide administrative support for The Crossing Church’s campuses. This position is perfect for an outgoing individual whom God has gifted with exemplary organizational skills, influential communication abilities, and creative troubleshooting throughout a cross-disciplinary environment. This person will be a key agent as The Crossing fulfills a new vision over the next ten years.
What You’ll Be Doing
Facility Operations Ownership, Oversight, and Coordination
- Coordinate the “Midtown Commons” office space and tenants including, room allocation, access, scheduling and improvements.
- Administer The Crossing’s insurance policies, including but not limited to property, vehicles, events and contractor activities.
- Lead Facilities’ system integration in the cross-ministry, multi-campus, strategic scheduling process.
- Facilitate the scheduling, prioritization, and resourcing of routine and campus-wide events; collaborate with ministry personnel; troubleshoot & coordinate; train new personnel on scheduling processes and procedures.
- Coordinate Facilities Team utilization, personnel rhythms and limitations.
- Oversee Facilities Volunteer and Community Service “Join A Team” process, scheduling, training, tracking, and community building.
- Support contracting, procurement, and budgeting activities including Crossing facilities use, requests for proposal, selection, purchasing, approvals and invoicing.
- Maintain multi-campus system for key and access control tracking
- Coordinate and maintain training requirements for the Facilities Team
- Collaborate with the Front Desk & HR team to maintain stocking of perishable and non-perishable food and beverage items in the Staff break room
- Proficient on PC & Mac computer platforms
- Proficient in computer/smartphone-based applications (i.e. Google Suite, Zoom, Slack, Asana, etc.)
- Schedule, prepare for, attend and track actions for weekly, monthly, annual meetings as necessary to satisfy Facilities Team functions.
- Other related duties as needed
