What are the responsibilities and job description for the Function Book Coordinator I position at Rosen Hotels & Resorts?
Summary:
A Function Book Coordinator organizes events at a function venue or events center. They liaise with clients to arrange details of the function and make arrangements such as catering, audio-visual equipment, and staffing.
Responsibilities:
- Overseeing projects and making sure they are delivered on time and to specifications.
- Communicating with clients about project goals and expectations.
- Keeping track of deadlines and progress to ensure projects are delivered on time.
- Organizing third-party vendors to provide elements that can't be produced in-house.
- Gathering and analyzing feedback from customers and other project users.
- Organizes events at a venue, including arranging catering, audio-visual equipment, and staffing.
- Working evenings, weekends, and holidays as needed.
- Arranging event services, such as food, transportation, and decorations.
- Addressing guest inquiries and concerns.
- Creating detailed event plans and checklists.
- Managing RSVPs and guest lists.
- Sending thank-you notes to attendees and vendors.
- Preparing event reports and financial summaries.
- Perform all other duties as assigned.
Experience/Qualifications:
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Detail-oriented and able to multitask effectively.
- Ability to lift to 25 lbs. consistently and 50 lbs. infrequently.
- Must be able to legally work in the USA.
- High school diploma or equivalent preferred.
Discover Life at Rosen:
Your career is here in our diverse and friendly workplace where your individuality and ideas are valued. Our company of more than 3,000 associates thrives on teamwork and ingenuity. It is this team that makes Rosen Hotels & Resorts in Orlando one of Florida's most respected hospitality companies to work for.
Benefits Our Associates Enjoy:
- Affordable Health and Dental Insurance
- On-site Medical Center
- Competitive Compensation
- Holiday Pay
- Paid Vacation and Personal Days
- Tuition Reimbursement and Higher Education Scholarships
- 401(k) Retirement Savings Plan
- Childcare Financial Assistance
- Hospitality and Dining Discounts
- Access to our Family Outreach Center
- Excellent Career Growth Opportunities
- And much more
We are proud to be an equal opportunity employer and a drug and nicotine-free workforce.
