Accounts Receivable Clerk

Core Capabilities:

We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our growing team at Rosenbaum’s Landscaping, a well-established landscaping company. The ideal candidate will be responsible for managing incoming payments, tracking customer accounts, and ensuring timely and accurate billing. If you have experience in accounts receivable and enjoy working in a fast-paced environment, this is a great opportunity for you to make a direct impact on our financial operations.

Key Responsibilities:

• Invoice Generation: Prepare and send customer invoices for landscaping services rendered, ensuring accuracy of charges and proper documentation.
• Payment Processing: Monitor and process incoming payments, including checks, credit card payments, and electronic transfers. Record payments accurately in the accounting system.
• Account Reconciliation: Reconcile customer accounts and resolve discrepancies or billing issues. Follow up with customers on overdue accounts and assist with payment arrangements.
• Customer Communication: Maintain professional and courteous communication with clients regarding their accounts, billing inquiries, and payment status.
• Collections: Proactively follow up with clients on overdue accounts through phone calls, emails, or mailed notices, in accordance with company policies.
• Reporting: Prepare and maintain accounts receivable aging reports, providing regular updates to the management regarding outstanding balances and any potential issues.
• Data Entry & Record Keeping: Accurately enter and update customer payment information in the company’s accounting software. Maintain organized records for future reference and audits.
• Compliance: Ensure all accounts receivable procedures comply with company policies, as well as relevant accounting standards and regulations.
• Collaboration: Work closely with the Sales, Operations, and Customer Service teams to address any billing-related concerns or customer inquiries.
• Cross Training: Be the back up to the Sales Assistant as required; greet and direct walk-in customers, answer phones, relay messages to the appropriate people, oversee the client schedule and appointments, create job folders etc.

Qualifications:

• Highschool Diploma or equivalent. Associate’s degree in accounting, finance, or a related field preferred.
• Proven experience (2-3 years) in accounts receivable, billing, or a related financial role, preferably in the construction or landscaping industry.
• Familiarity with accounting software i.e. QuickBooks and Microsoft Excel
• Strong attention to detail and accuracy in data entry and financial recordkeeping
• Excellent communication skills, both written and verbal, with the ability to handle customer inquiries professionally.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Basic knowledge of accounting principles and procedures.

Physical Requirements:

• Ability to work in an office environment for extended periods.
• Occasionally lift and carry office supplies (up to 25 lbs).

Benefits:

• Competitive salary based on experience.
• Health insurance
• Paid time off and holidays.
• Retirement plan
• Opportunities for professional development.

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• Employee discount
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• Performance bonus

Experience:

• Accounting: 2 years (Preferred)
• Microsoft Excel: 2 years (Preferred)

Ability to Commute:

• Chambersburg, PA 17202 (Required)

Ability to Relocate:

• Chambersburg, PA 17202: Relocate before starting work (Required)

Work Location: In person

Salary : $20 - $24